Administrative Assistant | San Diego

Job highlights
Identified by Google from the original job post
Qualifications
Targeting 2+ years’ related administrative experience supporting senior leadership
Experience arranging travel
Experince with administrative contracts
Experience working with senior-level leaders within and outside the company
Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance
Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties
Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources
Strong interpersonal skills, including tact, diplomacy, and judgment
Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint
Ability to work independently and/or as a team
Ability to collaborate information and ideas within and outside the department
Knowledge of pharmaceutical terminology helpful
Ability to travel as needed, on occasions
Benefits
$27 per hr
1 year extendable CONTRACT
Responsibilities
Manages administrative support for assigned leaders and/or client groups
May back up administrative colleagues during surge activities or absences
Coordinates and manages calendars for assigned leaders
Manages travel arrangements for assigned leaders, including domestic and international travel
Handles business/company and personnel details of a confidential and sensitive nature
Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda’s
Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events
Reconciles and manages expense reports through Concur/corporate credit cards for leaders
Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents
Collaborates with appropriate colleagues and departments to ensure work is accurately completed
Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives
Performs administration responsibilities and other assignments as directed
Job description
Administrative Assistant

$27 per hr

1 year extendable CONTRACT

San Diego, +2130 - onsite

Primary Responsibilities
• Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.
• Coordinates and manages calendars for assigned leaders.
• Manages travel arrangements for assigned leaders, including domestic and international travel.
• Handles business/company and personnel details of a confidential and sensitive nature
• Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda’s.
• Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.
• Reconciles and manages expense reports through Concur/corporate credit cards for leaders.
• Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
• Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
• Performs administration responsibilities and other assignments as directed.

REQUIRED:
• High school diploma; degree preferred.
• Targeting 2+ years’ related administrative experience supporting senior leadership
• Experience arranging travel
• Experince with administrative contracts
• pharmaceutical or biotech industry experience a plus

Key Skills:
• Experience working with senior-level leaders within and outside the company.
• Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
• Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
• Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources.
• Strong interpersonal skills, including tact, diplomacy, and judgment.
• Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently and/or as a team.
• Ability to collaborate information and ideas within and outside the department.
• Knowledge of pharmaceutical terminology helpful.
• Ability to travel as needed, on occasions.