Administrative Assistant to the Assistant Dean of Preclinical Education

Job highlights
Identified by Google from the original job post
Qualifications
Required Knowledge, Skills, And Abilities
The ability to interact with faculty, staff and students in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
Advanced level written and verbal communication skills, proficient decision-making ability and attention to detail are equally important
Ability to interact with staff, faculty and students on campus and in varied regional locations facilitated through virtual or in person meetings
Capable to work under pressure efficiently and with a high level of professionalism
Outstanding organizational and communication skills
Demonstrate proficient computer skills, specifically Microsoft Office Products (Word, Excel, Outlook, and PowerPoint), Adobe Pro and virtual meeting platforms (Zoom, Teams)
Ability to discreetly handle confidential material
Ability to plan, organize and schedule office priorities
Ability to multi-task and problem solve with innovation
Work effectively in a team-based environment
Demonstrate effective time management skills and ability to meet deadlines
Ability to prepare and analyze documents, reports, and presentations
Attention to detail and quality of work essential
Ability to professionally write and edit emails, draft memos and other professional communications on behalf of the Assistant Dean
Exhibit appropriate objective decision-making and judgments, creativity in problem-solving, and work independently when necessary without supervision
Demonstrated commitment to valuing inclusive excellence and contributing to an inclusive working and learning environment
Associate's Degree Associate’s Degree from an accredited institution in a related field with demonstrated increasingly responsible administrative experience OR a combination of equivalent experience and training that provides the necessary knowledge, skills and abilities will also be considered
Increasingly responsible administrative experience
Final applicant will be required to pass background check and drug screening
The following are essential abilities and physical requirements for all positions at the University
Ability to orally communicate effectively with others;
Ability to communicate effectively in writing, using the English language;
Ability to work cooperatively with colleagues and supervisory staffs at all levels;
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc
Benefits
$20.00-$22.75+ per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan
RVU’s full compensation structure provides a minimum to a maximum range
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials
RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution
Responsibilities
This position will provide administrative assistance and support to the Assistant Dean of Preclinical Education, Montana College of Osteopathic Medicine in Billings, Montana
Coordinate daily functions of the Office of the Assistant Dean, performing a broad spectrum of administrative and secretarial duties; screens visitors and phone calls; and handles inquiries and requests for information as appropriate; maintains appointment calendar; reviews and/or coordinates mail and documents for signature
Interact with faculty, staff, visitors, and students, providing direction and support on behalf of the Assistant Dean as needed
Coordinate and attend meetings; prepare agendas, minutes, supporting documents and reports; and uphold the highest level of confidentiality and professionalism
Maintain the daily calendar for the Assistant Dean – schedule meetings and appointments; coordinate special events, as needed
Coordinate travel and hotel accommodations for the Assistant Dean
Cross-coverage of administrative functions within the University as necessary
Work cooperatively with others
Orders supplies for the department and works cooperatively with other PCE Administrative Assistants to ‘manage’ the Faculty Kitchen
Provide administrative support related to teaching and curriculum for the Assistant Dean and other faculty as assigned
Support may include working within the Learning Management System, interactions with the Office of Testing, attendance, and other duties as assigned
Support and create related administrative systems, processes and policies as needed
Help build a culture that respects, values, and promotes diversity, equity, and inclusion
Other duties may be assigned which might include project and committee assignments for the university
Job description
Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for an

Administrative Assistant to the Assistant Dean of Preclinical Education (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu .

SALARY:

$20.00-$22.75+ per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, ****** orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

This position will provide administrative assistance and support to the Assistant Dean of Preclinical Education, Montana College of Osteopathic Medicine in Billings, Montana.

Essential Job Functions
• Coordinate daily functions of the Office of the Assistant Dean, performing a broad spectrum of administrative and secretarial duties; screens visitors and phone calls; and handles inquiries and requests for information as appropriate; maintains appointment calendar; reviews and/or coordinates mail and documents for signature.
• Interact with faculty, staff, visitors, and students, providing direction and support on behalf of the Assistant Dean as needed.
• Coordinate and attend meetings; prepare agendas, minutes, supporting documents and reports; and uphold the highest level of confidentiality and professionalism.
• Maintain the daily calendar for the Assistant Dean – schedule meetings and appointments; coordinate special events, as needed.
• Coordinate travel and hotel accommodations for the Assistant Dean.
• Cross-coverage of administrative functions within the University as necessary. Work cooperatively with others.
• Orders supplies for the department and works cooperatively with other PCE Administrative Assistants to ‘manage’ the Faculty Kitchen.
• Provide administrative support related to teaching and curriculum for the Assistant Dean and other faculty as assigned. Support may include working within the Learning Management System, interactions with the Office of Testing, attendance, and other duties as assigned.
• Support and create related administrative systems, processes and policies as needed.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
• Other duties may be assigned which might include project and committee assignments for the university.

Required Knowledge, Skills, And Abilities
• The ability to interact with faculty, staff and students in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Advanced level written and verbal communication skills, proficient decision-making ability and attention to detail are equally important.
• Ability to interact with staff, faculty and students on campus and in varied regional locations facilitated through virtual or in person meetings.
• Capable to work under pressure efficiently and with a high level of professionalism.
• Outstanding organizational and communication skills.
• Demonstrate proficient computer skills, specifically Microsoft Office Products (Word, Excel, Outlook, and PowerPoint), Adobe Pro and virtual meeting platforms (Zoom, Teams).
• Ability to discreetly handle confidential material.
• Ability to plan, organize and schedule office priorities.
• Ability to multi-task and problem solve with innovation.
• Work effectively in a team-based environment.
• Demonstrate effective time management skills and ability to meet deadlines.
• Ability to prepare and analyze documents, reports, and presentations.
• Attention to detail and quality of work essential.
• Ability to professionally write and edit emails, draft memos and other professional communications on behalf of the Assistant Dean.
• Exhibit appropriate objective decision-making and judgments, creativity in problem-solving, and work independently when necessary without supervision.
• Demonstrated commitment to valuing inclusive excellence and contributing to an inclusive working and learning environment.

Minimum Qualifications
• Associate's Degree Associate’s Degree from an accredited institution in a related field with demonstrated increasingly responsible administrative experience OR a combination of equivalent experience and training that provides the necessary knowledge, skills and abilities will also be considered.
• Increasingly responsible administrative experience.

Preferred Qualifications
• Previous experience successfully creating and/or modifying processes.
• Experience and ability to interact with leadership, faculty and administrators.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
• Ability to orally communicate effectively with others;
• Ability to communicate effectively in writing, using the English language;
• Ability to work cooperatively with colleagues and supervisory staffs at all levels;
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

careers@rvu.edu