Administrative Assistant/Billing Coordinator (Full-Time)

Administrative Assistant (Billing Coordinator) – Full-Time
Location: Vancouver, BC
Salary: $45,000 – $55,000 per year

Join One of Vancouver’s Most Established Law Firms

Founded in 1910, Grossman LLP (formerly Grossman & Stanley) is one of Vancouver’s oldest and most respected corporate, commercial, and real estate law firms. We serve a diverse portfolio of local, national, and international clients.

We are currently seeking a motivated and detail-oriented Administrative Assistant/Billing Coordinator to join our close-knit team. This is an excellent opportunity for someone looking to grow their career in a supportive and professional environment.

Key Responsibilities

Accounting & Financial Support

Manage all client billing, including processing Work In Progress reports, preparing pre-bills, and finalizing monthly invoices for four partners
Revise and distribute finalized invoices to clients
Maintain accurate client records and provide attentive customer service
Monitor accounts receivable and follow up on outstanding balances
Process credit card payments and prepare bank deposits
Assist with ad hoc billing projects, including task-based billing and system improvements
Administrative & Office Support

Greet clients and manage incoming calls with professionalism and warmth
Assist with opening new matters and organizing files
Provide general administrative support and as needed
Qualifications

Required Skills & Experience

Minimum 2+ years of customer service experience
At least 1+ year of administrative experience
Strong organizational and time-management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Proficiency in Microsoft Office and Adobe
Assets

Experience in a law firm or professional services environment
Familiarity with invoicing and billing processes
Experience with legal software such as Cosmolex, NetDocuments, or similar systems
What We Offer

Full-time, permanent position in a well-established downtown Vancouver law firm
Supportive, collaborative team environment
Competitive salary
Comprehensive benefits package, including:
Extended health and dental coverage
Paid time off
Regular work schedule: Monday to Friday, 9:00 AM – 5:00 PM
How to Apply

If you are an organized, tech-savvy team player who enjoys being a key part of office operations, we encourage you to apply.

Please submit your resume and a brief cover letter to Manuel Arriola, Staff Accountant.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off
Work Location: In person