Administrative Clerk

Full job description
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What We Do.
Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.
We are currently looking for Administrative Clerks to join and support our various teams with day-to-day workflow.

This is a great entry-level opportunity for recent graduates or individuals interested in launching a career in professional services.

Responsibilities.
Review CIPO correspondence and prepare client reporting letters
Invoice clients and prepare payment submissions
Process incoming emails and physical mail
Manage due dates and client data in our file system
Communicate with lawyers, agents, and support staff
Handle sensitive client information securely
Other duties may be assigned or amended as required
Qualifications, competencies and experience.
One year of administrative or office experience
Post-secondary education
A great team player with excellent attention to detail
A strong ability to prioritize a large workload
Strong oral and written communication skills.
Highly organized and proactive
High proficiency in MS Office and ability to learn new software and technology quickly
#LI-HYBRID

Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness;
A flexible benefits program;
Personal days to help balance personal and professional commitments;
Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.