Administrative Specialist

Job highlights
Identified by Google from the original job post
Qualifications
Strong verbal and written communication skills
Good customer service skills
Good time management and organizational skills
The ability to work well under pressure
CHFS participates in E-Verify and will provide the federal government with U.S. Citizenship and Immigration Services (USCIS) Form I-+ information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the USCIS Form I-+
Therefore, pursuant to IRS Publication 1075 and +00 KAR 1:00+ or KRS 1+4A.062 and +00 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation
EDUCATION: Graduate of a college or university with a bachelor's degree
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Benefits
Career growth is encouraged through training and mentoring opportunities
Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits
Responsibilities
The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs
Provides administrative support to supervisor and employees providing public assistance eligibility services
Answers multi-line phone system, responds to inquiries by phone and in person
Prepares and maintains files, logs, manuals and other agency-specific documents
Drafts or prepares correspondence, detailed reports or other documents
Orders office supplies and maintains inventory of equipment
Receives, organizes and distributes mail and other materials
Enters time and attendance information into computer system and validates leave used and earned for staff
Schedules appointments or meetings for supervisor or staff
Job description
Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.

We offer an exciting opportunity to be part of a team of professionals committed to providing services to the children and families of the Commonwealth. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, and treat all persons with respect. Career growth is encouraged through training and mentoring opportunities.

Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits.

For more information about the Department of Community Based Services, please visit: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities Include, But Are Not Limited To, The Following
• Provides administrative support to supervisor and employees providing public assistance eligibility services.
• Answers multi-line phone system, responds to inquiries by phone and in person.
• Prepares and maintains files, logs, manuals and other agency-specific documents.
• Drafts or prepares correspondence, detailed reports or other documents
• Orders office supplies and maintains inventory of equipment
• Receives, organizes and distributes mail and other materials.
• Enters time and attendance information into computer system and validates leave used and earned for staff.
• Schedules appointments or meetings for supervisor or staff.

Skills and Expectations include, but are not limited to:
• Strong verbal and written communication skills.
• Good customer service skills.
• Good time management and organizational skills.
• The ability to work well under pressure.

CHFS participates in E-Verify and will provide the federal government with U.S. Citizenship and Immigration Services (USCIS) Form I-+ information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the USCIS Form I-+. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-8+7-7781 or https://www.e-verify.gov/.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and +00 KAR 1:00+ or KRS 1+4A.062 and +00 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.