Bilingual Administrative Assistant II (Eng/Fre)

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Bilingual Administrative Assistant II (Eng/Fre) provides coordination and support in the areas of the Purchase Order process, report generating, research, timeline/attendance reporting and Human Resource Administration issues.

KEY DUTIES & RESPONSIBILITIES

Carry out the day-to-day execution of clerical duties to ensure BGIS s provided with administrative support
Manage the Purchase Order process
Generate reports as required and perform preliminary analysis using Oracle, Maximo or HRMS
Conduct research as required (financial supplier inquiries, operational issues, etc.)
Act as a first level contact for supplier inquiries
Provide administrative support for a office site/department
Maintain client satisfaction and positive relations with BGIS external contacts
Other related general administrative duties as required
Other duties as assigned
MINIMUM EDUCATION: High school education

JOB-RELATED EXPERIENCE: More than one year up to three years

KNOWLEDGE AND SKILLS

Requires one (1) to three (3) years of administrative experience
Strong computer skills, proficient with MS Office
Self-motivated
Ability to work independently
Good interpersonal skills
Strong time management skills and organizational skills
Strong written and verbal communication skills
Strong customer focus
Licenses and/or Professional Accreditation

None required
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!