Business Support Administrator – Accounts Payable

Job description
• Job Title: Business Support Administrator - Accounts Payable
• Location: Leicester
• Pay: £12.00 per hour
• Contract: 37.5 hrs per week, Monday to Friday 0+.00am - 17.00pm

Ready to Make an Impact? Join Our Dynamic Team!

At IBC Healthcare, we are committed to operational excellence and are seeking a detail-oriented Business Support Administrator to join our finance and accounts payable team. In this role, you will manage utilities, oversee invoicing processes, maintain accurate records, and support key administrative functions to ensure the smooth running of our accounts payable operations.

Duties

Meter Readings and Utilities Management:
• Submit meter readings accurately on online portals.
• Manage tenancy transfers for supported living (utilities and council tax).
• Set up direct debits for utilities.
• Create and handle utility accounts for gas, electricity, and water.
• Record and update data related to utility accounts.
• Analyse utility bills and resolve discrepancies.

Invoicing and Purchases Tasks:
• Download and scan invoices, post sales invoices, and other post office task.
• Manage Pleo (company credit cards) accounts and any amendment request
• Check for overdue invoices from Xero and follow up.
• Update SL Rental Sheets and manage purchase approvals.
• Research vendors and negotiate best prices for contract renewals.
• Build and maintain supplier relationships, negotiate terms and prices.
• Ensure timely delivery of goods and services.
• Approve orders from the internal purchasing platform.
• Create invoices and maintain full records.

Online Portals and Record Management:
• Create and manage online utility portals.
• Maintain records of payments and track council tax for all sites.

General Administrative Duties:
• Provide ad-hoc administrative support as needed.
• Handle post office tasks and telephone queries.
• Ensure smart meter upgrades are completed.
• Generate and send required reports as per manager’s request.

Coordination and Communication:
• Maintain effective communication with internal teams and external stakeholders.
• Track and address pending approval requests.
• Prioritize tasks and meet deadlines in a fast-paced environment.

Record Management:
• Maintain accurate records of purchases, contracts, and supplier agreements.
• Ensure all documentation is properly filed and easily accessible.
• Update internal databases regularly

What We Offer:
• Competitive Salary.
• Fully paid Comprehensive Training and induction programmes.
• Career development and progression opportunities.
• Funded Qualifications
• Reward and Recognition schemes - including Star Performer of the Month.
• Blue Light Card
• Free access to Udemy Online courses
• Cycle to work scheme
• Employee assistance programme
• Enhanced Paternity and Maternity
• Wellbeing Support
• Casual Dress
• Paid Holidays (28 days Inc Bank Holidays)

Why Join IBC Healthcare? At IBC Healthcare, we believe in empowering our staff to achieve their best while making a meaningful impact. As part of our team, you’ll be valued, supported, and inspired to grow professionally while contributing to a vital cause.

If you have worked within an Administrator role, preferably in an accounts/finance team, then please apply below.

INDMP