College Event Planner

Job highlights
Identified by Google from the original job post
Qualifications
High school diploma or GED and one year of work experience; or associate degree from accredited institution of higher education
Foreign degrees – must provide a US equivalency report of your degree credentials with your transcript, if not, your resume will not be accepted
Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)
Must have experience with computer software platform or have skills to learn technology required in this position
Strong working knowledge of MS Office – Word, Access, and Excel
Must be able to lift tables, chairs, boxes
Must have good judgment skills to troubleshoot challenges
Knowledge, Skills, Abilities
Excellent organizational skills
Multitasking skills are essential
Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge
Benefits
Salary Range: $16.75-$21.73
FLSA Status: Non-Exempt
Responsibilities
Work Schedule: Full-Time, Monday through Friday; 8 a.m. to 5 p.m
Responsible for scheduling/planning all internal and external event activities including being the point person for facilitating room set-ups and facility activities, set-up and operation of audio visual systems for events, and schedules events through a computerized scheduling system for all room locations on main campus
Work involves non-routine, varied and complex duties performed under limited supervision
Work may require working occasional evenings/weekends
Reports directly to the Alumni and Events Manager
LCCC Internal candidates must apply within 15 days of posting
Uses appropriate web-based technology to plan and schedule events
Enters events into LCCC calendar system
Works with college departments and teams as well as external entities to coordinate and accomplish event objectives
Serves as liaison to all internal and external customers
Responsible for showing facilities to potential prospects from outside organizations
Processes room requests for all events (i.e. meetings, clubs and groups, workshops) requested by faculty, staff, and students
Processes room requests for all outside organizations; prepares letters and information packets to be mailed to prospective requestors for room reservations on Schnecksville campus
Responsible for helping the requestor coordinate requirements of the event and assisting them with identifying the resources needed: meeting/dining spaces, technology, parking, set-up needs; responsible for coordinating event times and set-up times with Facilities and Maintenance, Caterer, IT (Campus AV), and Security
For external requestors, will work directly with these departments
Will assist internal requestors on how to make these requests
Calculate room rental fees for outside organizations; work with Business Office in the processing and tracking of payments; maintains records of billing
Maintains room inventory (layout, features, and capacities) using computerized scheduling system
Responsible for adding and maintaining all outside organizations and contact information in scheduling system (for main campus and all satellite sites)
Investigates and suggests alternative space when requested room(s) are not available
Maintains files for all room requests – LCCC and outside organizations
Utilizes scheduling system to build searches and run utilization reports
Provides annual data on space utilization
Maintains inventory of supplies and accessories for the CSC Ballroom and other spaces as needed
Performs other duties as may be assigned
Job description
Job Title: College Event Planner

Classification: Operation Support

Work Schedule: Full-Time, Monday through Friday; 8 a.m. to 5 p.m.

Salary Range: $16.75-$21.73

FLSA Status: Non-Exempt

Summary

Responsible for scheduling/planning all internal and external event activities including being the point person for facilitating room set-ups and facility activities, set-up and operation of audio visual systems for events, and schedules events through a computerized scheduling system for all room locations on main campus. Work involves non-routine, varied and complex duties performed under limited supervision. Work may require working occasional evenings/weekends. Reports directly to the Alumni and Events Manager.

LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our online application system at www.lccc.edu/jobs.

LCCC is an equal opportunity employer and encourages applications from diverse candidates.

Essential Duties And Responsibilities
• Uses appropriate web-based technology to plan and schedule events.
• Enters events into LCCC calendar system.
• Works with college departments and teams as well as external entities to coordinate and accomplish event objectives.
• Serves as liaison to all internal and external customers. Responsible for showing facilities to potential prospects from outside organizations.
• Processes room requests for all events (i.e. meetings, clubs and groups, workshops) requested by faculty, staff, and students.
• Processes room requests for all outside organizations; prepares letters and information packets to be mailed to prospective requestors for room reservations on Schnecksville campus.
• Responsible for helping the requestor coordinate requirements of the event and assisting them with identifying the resources needed: meeting/dining spaces, technology, parking, set-up needs; responsible for coordinating event times and set-up times with Facilities and Maintenance, Caterer, IT (Campus AV), and Security. For external requestors, will work directly with these departments. Will assist internal requestors on how to make these requests.
• Calculate room rental fees for outside organizations; work with Business Office in the processing and tracking of payments; maintains records of billing.
• Maintains room inventory (layout, features, and capacities) using computerized scheduling system.
• Responsible for adding and maintaining all outside organizations and contact information in scheduling system (for main campus and all satellite sites).
• Investigates and suggests alternative space when requested room(s) are not available.
• Maintains files for all room requests – LCCC and outside organizations.
• Utilizes scheduling system to build searches and run utilization reports. Provides annual data on space utilization.
• Maintains inventory of supplies and accessories for the CSC Ballroom and other spaces as needed
• Performs other duties as may be assigned.

Qualifications

Required

Education
• High school diploma or GED and one year of work experience; or associate degree from accredited institution of higher education.
• Foreign degrees – must provide a US equivalency report of your degree credentials with your transcript, if not, your resume will not be accepted.

Certifications
• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience
• Must have experience with computer software platform or have skills to learn technology required in this position.
• Strong working knowledge of MS Office – Word, Access, and Excel.
• Must be able to lift tables, chairs, boxes.
• Must have good judgment skills to troubleshoot challenges.

Knowledge, Skills, Abilities
• Excellent organizational skills
• Multitasking skills are essential.
• Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge.

Preferred Qualifications
• Demonstrated experience with event planning and support desired
• Bilingual (Spanish)
• Experience with 25Live software desired.
• Strong customer service experience preferred