College Event Planner

Job Title: College Event Planner

Classification: Operation Support

Work Schedule: Full-Time, Monday through Friday; 8 a.m. to 5 p.m.

Salary Range: $16.75-$21.73

FLSA Status: Non-Exempt

Summary

Responsible for scheduling/planning all internal and external event activities including being the point person for facilitating room set-ups and facility activities, set-up and operation of audio visual systems for events, and schedules events through a computerized scheduling system for all room locations on main campus. Work involves non-routine, varied and complex duties performed under limited supervision. Work may require working occasional evenings/weekends. Reports directly to the Alumni and Events Manager.

LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our online application system at www.lccc.edu/jobs.

LCCC is an equal opportunity employer and encourages applications from diverse candidates.

Essential Duties And Responsibilities
• Uses appropriate web-based technology to plan and schedule events.
• Enters events into LCCC calendar system.
• Works with college departments and teams as well as external entities to coordinate and accomplish event objectives.
• Serves as liaison to all internal and external customers. Responsible for showing facilities to potential prospects from outside organizations.
• Processes room requests for all events (i.e. meetings, clubs and groups, workshops) requested by faculty, staff, and students.
• Processes room requests for all outside organizations; prepares letters and information packets to be mailed to prospective requestors for room reservations on Schnecksville campus.
• Responsible for helping the requestor coordinate requirements of the event and assisting them with identifying the resources needed: meeting/dining spaces, technology, parking, set-up needs; responsible for coordinating event times and set-up times with Facilities and Maintenance, Caterer, IT (Campus AV), and Security. For external requestors, will work directly with these departments. Will assist internal requestors on how to make these requests.
• Calculate room rental fees for outside organizations; work with Business Office in the processing and tracking of payments; maintains records of billing.
• Maintains room inventory (layout, features, and capacities) using computerized scheduling system.
• Responsible for adding and maintaining all outside organizations and contact information in scheduling system (for main campus and all satellite sites).
• Investigates and suggests alternative space when requested room(s) are not available.
• Maintains files for all room requests – LCCC and outside organizations.
• Utilizes scheduling system to build searches and run utilization reports. Provides annual data on space utilization.
• Maintains inventory of supplies and accessories for the CSC Ballroom and other spaces as needed
• Performs other duties as may be assigned.

Qualifications

Required

Education
• High school diploma or GED and one year of work experience; or associate degree from accredited institution of higher education.
• Foreign degrees – must provide a US equivalency report of your degree credentials with your transcript, if not, your resume will not be accepted.

Certifications
• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience
• Must have experience with computer software platform or have skills to learn technology required in this position.
• Strong working knowledge of MS Office – Word, Access, and Excel.
• Must be able to lift tables, chairs, boxes.
• Must have good judgment skills to troubleshoot challenges.

Knowledge, Skills, Abilities
• Excellent organizational skills
• Multitasking skills are essential.
• Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge.

Preferred Qualifications
• Demonstrated experience with event planning and support desired
• Bilingual (Spanish)
• Experience with 25Live software desired.
• Strong customer service experience preferred