Corporate Event Coordinator

Job highlights
Identified by Google from the original job post
Qualifications
Planning & execution of small to large scale events and experiences
Exceptional organizational and project management skills with a keen attention to detail
Excellent verbal and written communication skills; ability to lead internal calls, client/vendor calls, and presentations effectively and professionally
Exceptional customer service, working with decision makers at a variety of levels
Exceptional time management skills, with the ability to work under pressure with tight deadlines
A proactive and results-oriented mindset, committed to delivering high-quality experiences
Excellent problem-solving skills, with the ability to provide solution-based alternatives to stakeholders and internal/external partners
Creative mindset with a passion to innovate as it related to technology, process, and people
Budget management experience and the ability to optimize resources for cost efficiency
Proficient in MS Office Suite, Google Docs and Drive, Adobe, Slack, online registration tools, event technology, and virtual event platforms
Willingness to travel to event locations 3-4x a year
Experience and/or degree in hospitality, event planning, etc
Experience with PM or Event Management software’s (Asana, Monday, etc.)
Responsibilities
The Events Coordinator will be responsible for assisting in planning and execution of all internal events (conferences, incentive trips, recognition programs, and training) for Insight Global
This role involves overseeing the full-life cycle of event management, including (but not limited to) registration (travel/accommodations), marketing & communication, on-site execution, vendor coordination & management, budget tracking & reconciliation, etc
They will collaborate with internal cross-functional teams, external vendors, & executive stakeholders
They will assist in the ideation & execute successful event programs, playing an integral part in the teams’ mission to curate world class experiences that inspire, empower, & transform the people of Insight Global
Acts as primary liaison and team-lead for all internal stakeholders, cross-team partnerships, & external vendors
Conduct & attend meetings to drive deliverables as needed amongst planning team
Create & manage event project plans, timelines, & deliverables
Conduct in-person (or virtual) site research; provide recommendations based on cost, convenience, logistics, and other factors
Drive success with event contract negotiations & onboarding of vendors
Partner with registration team to create, manage, & execute travel & accommodation bookings
Oversee marketing and communication, food and beverage, entertainment, AV & production, etc
Manage communication for planning team, internal stakeholders, & external vendors any/all project milestones, wins, or escalations
Ensure successful on-site execution across all internal teams & stakeholders in addition to external vendors/partners involved in producing event
Manage budget forecasting, tracking, and reconciliation
Maintain industry best practices, knowledge, & trends
Provide internal teams & stakeholders with innovative ideas and creative solutions
Job description
The Events Coordinator will be responsible for assisting in planning and execution of all internal events (conferences, incentive trips, recognition programs, and training) for Insight Global. This role involves overseeing the full-life cycle of event management, including (but not limited to) registration (travel/accommodations), marketing & communication, on-site execution, vendor coordination & management, budget tracking & reconciliation, etc. They will collaborate with internal cross-functional teams, external vendors, & executive stakeholders. They will assist in the ideation & execute successful event programs, playing an integral part in the teams’ mission to curate world class experiences that inspire, empower, & transform the people of Insight Global.

Job Requirements:
• Planning & execution of small to large scale events and experiences
• Exceptional organizational and project management skills with a keen attention to detail

Excellent verbal and written communication skills; ability to lead internal calls, client/vendor calls, and presentations effectively and professionally

Exceptional customer service, working with decision makers at a variety of levels

Exceptional time management skills, with the ability to work under pressure with tight deadlines
• A proactive and results-oriented mindset, committed to delivering high-quality experiences
• Excellent problem-solving skills, with the ability to provide solution-based alternatives to stakeholders and internal/external partners

Creative mindset with a passion to innovate as it related to technology, process, and people

Budget management experience and the ability to optimize resources for cost efficiency

Proficient in MS Office Suite, Google Docs and Drive, Adobe, Slack, online registration tools, event technology, and virtual event platforms

Willingness to travel to event locations 3-4x a year

Day to Day Responsibilities:

Acts as primary liaison and team-lead for all internal stakeholders, cross-team partnerships, & external vendors.

Conduct & attend meetings to drive deliverables as needed amongst planning team.

Create & manage event project plans, timelines, & deliverables.

Conduct in-person (or virtual) site research; provide recommendations based on cost, convenience, logistics, and other factors.

Drive success with event contract negotiations & onboarding of vendors.

Partner with registration team to create, manage, & execute travel & accommodation bookings.

Oversee marketing and communication, food and beverage, entertainment, AV & production, etc. related deliverables.

Manage communication for planning team, internal stakeholders, & external vendors any/all project milestones, wins, or escalations.
• Ensure successful on-site execution across all internal teams & stakeholders in addition to external vendors/partners involved in producing event.
• Manage budget forecasting, tracking, and reconciliation.
• Maintain industry best practices, knowledge, & trends. Provide internal teams & stakeholders with innovative ideas and creative solutions.

Nice to haves:

Experience and/or degree in hospitality, event planning, etc.
• Experience with PM or Event Management software’s (Asana, Monday, etc.)