Duty Event Manager

Job description
The Corporate and Hospitality Events Team at {company} delivers knockout events for UK's biggest brands. No two days are the same as you take care of delivering on-track action for corporate clients in Aston Martins, or an exhibition for 3000.

The team is highly motivated, innovative and specialised group of Event managers, coordinators and assistants. They oversee all aspects of an event from catering, AV, security, cleaning to health and safety and budget management. The team brings any story to life with creativity and flexibility of their International Conference & Exhibition Centre with 22 flexible spaces and on-site Hilton Garden Inn.

The job purpose is to ensure effective and efficient management of small to medium MICE and Track events in accordance with client brief, company policies and procedures, within agreed budget and profit margins. The role assists Senior Event Managers and Events Team Leader in procedures and site wide policies ensuring they are kept up to date with current practice and standards.

The role holder has full awareness of the company's customer care goals and uses best endeavours to implement them through their own actions and attitude by entering into team spirit, having a polite manner and anticipating visitor requirements.

You will grow the events through introducing new ideas and concepts and ensuring they are represented at the right events with the right target audience.

Key responsibilities include validating sales contracts against set procedures, acting as central liaison point for clients on medium sized events, managing customer accounts, organising and documenting all aspects of specific medium & small scale corporate event projects from initial handover, contract negotiation and agreement, budget management, site planning, security and stewarding, traffic management, Catering, entertainment and AV, cleaning, temporary facilities, emergency and contingency planning to post event evaluation and final account reconciliation.

You will also support Senior Event Managers in the planning and delivery of large-scale events, liaise and assist with internal and external suppliers depending on event and clients requirements, be main point of contact controlling budget spent with suppliers and ensuring correct documentation is filed and signed off, accurately recording and communicating event information to all stakeholders internally and externally, negotiate with suppliers/contractors to ensure products and services are delivered on budget and to best possible service standard safely, and report all event financials to the corporate events team leader monthly.