Engagement Officer

To help support the successful delivery of the Royal Society’s career development and engagement activities for active award holders.


To provide diverse administrative support for a range of networking events, training courses, projects, and the Society's mentoring programme for early career Research Fellows.


Reports to: Engagement Manager

Line manages: N/A

Location: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working

Hours: Full-time, 35 hours per week

Pay Band: B

Salary: £31, 164

Contract type: Permanent


The application closing date is + February 2025.


Interviews will take place on w/c 26 February 2025.


Please note that we are unable to offer sponsorship for this role.


To assist with the day-to-day management of career development and engagement activities and provide high quality administrative support to enable delivery of a diverse range of events, training and other career development opportunities, with a particular emphasis on the regional networking event programme
To maintain databases and systems relevant to career development and engagement activities – namely, the Royal Society’s CRM, the research fellow’s portal and marketing automation systems, Power BI and others (training will be provided).
To support the other Engagement Officer in matching research fellows with appropriate mentors through the Society’s mentoring programme, monitoring feedback and disseminating mentoring guidance to ensure it remains useful and appropriate to needs
To work closely with the Engagement Managers and other colleagues to help plan, promote and administer engagement events (both online and in person) encompassing conferences, workshops, webinars, induction days and regional networking meetings.
To liaise with internal and external service providers, prepare and disseminate written materials and briefings
To liaise with speakers, administer registration and attendance, process invoices and claims, collate feedback, and maintain events equipment and collateral.
To work closely with others across the Section to coordinate visits and support other ad hoc engagement opportunities
To support activities within the Grants team aimed at increasing Diversity, Equity and Inclusion including encouraging participation from under-represented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity and to ensure that those who have followed a non-standard career path are encouraged to apply.
To role model desired behaviours in line with the Grants Team Charter
To share experience and ideas with others in the Section and the Society, and contribute broadly to the Royal Society’s mission and priorities.

EDUCATION/QUALIFICATIONS/KNOWLEDGE


Educated to degree standard or equivalent

Essential

A good understanding of academic and/or research activities in science

Desirable

Science degree

Desirable



SKILLS


Excellent communication (oral and written) and interpersonal skills across a range of audiences

Essential

Excellent organisational and time management skills

Essential

Strong IT skills

Essential

Good presentation skills

Essential

Strong attention to detail

Essential

Strong analytical and problem solving skills

Desirable





EXPERIENCE


Proven experience in a similar role

Desirable

Experience of working in a team and across teams

Essential

Experience of effective internal and external engagement with people at all levels of seniority, including managing meetings and events

Essential

Experience maintaining a database

Essential

Demonstrable experience of delivering accessible digital events and content for the public

Desirable

Experience of writing for a variety of audiences

Essential

CIRCUMSTANCES


Able to be flexible about working hours and travel across the UK

Essential




Self-management

· Enthusiastic and positive attitude

· Reliable and consistent

· Output is accurate and of high quality

· Punctual and meets deadlines

· Confident of own abilities

· Knows personal values, strengths, weaknesses, opportunities, and limits

· Gains insight and learns from mistakes

· Learns from challenges and can implement changes to avoid similar in the future

· Is open when faced with constructive criticism

· Ensures actions are consistent

· Works within the Royal Society Values at all times


Working with others

· Willing to cooperate and share knowledge within the team, Shares all relevant, critical and useful information

· Listens to and acts upon feedback from senior colleagues and willingly learns from others

· Offers their assistance if they have the capacity, without the need to be asked.

· Actively seeks opportunities for gaining feedback from others

· Presents with confidence within own section and area of remit.

· Communicates confidently, asks questions and checks for