Event Administrator

Full-time, permanent role based in Tāmaki Makaurau, Auckland CBD
Opportunities for professional development and free study
Do you love supporting meaningful experiences that leave a long-lasting impression?
Have a passion for people and building relationships?
Get a kick out of seeing a well-made plan come together?
As a contemporary university, the Auckland University of Technology (AUT) delivers a unique student experience, providing an education that is active, stimulating, and transforming. Our Brand and Marketing Services division is committed to partnering to develop and evolve strategies to improve AUT's student engagement and recruitment.

Te Whiwhinga mahi | The opportunity

AUT's Future Students Team is looking for an experienced Event Administrator to work across our broad range of internal and external events and contribute to one of our most loved annual events, our open day - AUT LIVE.

Brand & Marketing Services works with an integrated approach, characterised by staff who are subject matter experts, passionate and enthusiastic for what they do and how they do it. The Division is committed to partnering with other University business units to develop and evolve strategies to improve AUTs student engagement and recruitment, and as a result achieve the Division's strategic objectives.

We are driven by our commitment to our Student Success Plan - Ki Uta Ki Tai and are looking for a person with an interest in events and creating connections that uplift rangitahi.

AUT recognizes and respects the importance of Te Tiriti o Waitangi and its centrality to the mission and work of the University.

This is a fast-paced environment where creativity, great communication, and strong attention to detail make us successful. You will have seasoned pros to learn from, and you will be eager to join us for the long haul and see our events succeed and grow.

Reporting to our Events & Partnerships Senior Manager, you will get to support and coordinate a full portfolio of student recruitment events on behalf of the university.

Key Accountabilities:

Event administration support - run sheets, programmes, guest lists, asset management, ordering, event enquiry coordination, meeting coordination, calendar management, team support
System coordination - Microsoft 365 applications (Teams, Planner, Forms, OneNote, Excel, Sharepoint, Surveys), booking systems, registration/check-in app, webinar platform
Marketing support - briefing, campaign support, PowerPoint assistance,
Relationship and stakeholder management - internal and external
Communications - working with prospective students, whānau, schools, volunteers, staff
Health and safety support
He kōrero mōu | About you

You will have:

Experience in event administration and event coordination (preferred)
Knowledge of marketing services (preferred)
Event Management qualifications (preferred)
Have some experience working in the tertiary sector and understanding of the University environment (preferred)
Events system experience - webinar/live stream, registration, booking systems, Microsoft 365 suite of applications
Budgeting experience
Knowledge of Te Tiriti o Waitangi and its implications for professional practice in NZ.
Self-management skills (organization and time management)
Ability to adapt to variable situations and demands and work independently.
Budgeting experience
Excellent relationship-building skills, with an ability to build meaningful and collaborative relationships with a range of stakeholders at all levels
The ability to connect with people from a diverse range of backgrounds
A drive to succeed in enhancing the educational prospects of our future students and the ability to work autonomously as well as part of a team to deliver desired outcomes
Creativity, originality, and a can-do attitude.
The desire to grow, learn, and evolve
Ngā āhuatanga kei a mātou | What we offer

Why Join Us? At AUT, we value integrity, respect, and compassion. We offer a supportive and dynamic work environment where you can make a meaningful impact. Join our team and contribute to the success of our students and the growth of our university.

Culture
Here at AUT, we are more of a community, and there is real purpose and meaning underpinning what we do. We are a committed and fun team with varied and interesting workdays.
If you have a drive and a passion for team operations and administration in the recruitment of prospective students' landscape and are passionate to enable our tauira to achieve at their highest level as they navigate their way into university - apply now!

Benefits

Professional development and free study
Generous leave allowances
Free gym membership
Me pēhea te tuku tono | How to apply

If you are passionate about event administration, coordination, and production and have the skills and experience we are looking for, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role.

This role requires an NZ drivers' licence

Salary: Band B

Job Reference: +2038

Closing date: 22nd April 2025, at 11:55 pm.

Full-time denotes 37.5 hours per week
This role is considered a children's worker role and will be subject to safety checking as part of the Children's Act 2014.