Event Coordinator

Job highlights
Identified by Google from the original job post
Qualifications
Position requires excessive standing, step climbing and walking, extended and/or irregular hours including nights, weekends and holidays, as needed
Bachelors Degree from an accredited four (4) year college or university
Two (2) years related experience and/or training, or equivalent combination of education and industry experience
Excellent organizational, planning and interpersonal skills
Able to demonstrate problem-solving and communication skills
Professional presentation, appearance, and work ethic
Ability to work under limited supervision and to interact with all levels of staff including senior management
Ability to work long and irregular hours that will vary dependent upon event functions and will include day, evening, weekends and holidays
This description portrays in general terms the type and levels of work performed and is not intended to be all-inclusive or to represent specific duties of any one incumbent
The knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training
Responsibilities
REPORTS TO: Director of Sales & Event Services
SUPERVISES: Exercises Functional Supervision over Facility Event Staff
Under general supervision from the Director of Sales & Event Services, coordinates and provides professional administrative support to the event and sales managers, and functions as manager on duty with the Hampton Roads Convention Center during evening and weekend hours
Acts as liaison between the Sales & Event Services Department and operating departments, ensuring all client requirements, facility policies and best practices are adhered to
Hours vary depending on event activity
Offers administrative assistance to the Sales & Event Services Department, with responsibilities including, but not limited to, clerical assistance, sales kit assembly, and collateral inventory
Functions as manager on duty during evening and weekend event hours
Assists event managers with checking room set-ups changeovers and deadlines, to meet the requirements of contractual agreements within the constraints of safety, health, and fire code standards
Assists Operations Manager by communicating cleaning and set up issues during events
Functions as liaison with catering team to address event-related issues
Attends appropriate planning, organization, and other event and facility related meetings
Assists covering reception and main entrance podium upon request
Maintains effective communication and working relationships with employees, clients, exhibitors, customers, and others encountered during the course of employment
All other duties/responsibilities as assigned