Event Experience Manager| Pharma Speaker Bureau Programs

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World Class Entertainment


Event Coordinator
World Class Entertainment • California, United States • via EDMJobs
Full–time
No Degree Mentioned
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Job highlights
Identified by Google from the original job post
Qualifications
Organized & detailed orientated
Prepared & punctual
Strong desire to provide an exceptional customer experience
6 more items(s)
Benefits
40+ hours per week avg
Mon – Sat + on call as needed
Competitive Hourly Rate
4 more items(s)
Responsibilities
The Event Coordinator is responsible for creating an incredible guest experience through execution of the event plan, and oversight of the event staff
Create an incredible guest experience through detailed planning and thorough communication with clients, guests, vendors, suppliers and staff
Treat all customers, guests, vendors and staff with utmost respect and eagerness to serve
13 more items(s)
Job description
WCE is seeking an amazing event coordinator.

The Event Coordinator is responsible for creating an incredible guest experience through execution of the event plan, and oversight of the event staff.

Responsibilities:

• Create an incredible guest experience through detailed planning and thorough communication with clients, guests, vendors, suppliers and staff.

• Treat all customers, guests, vendo...
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Meetings Incentives


Event Experience Manager/ Pharma Speaker Bureau Programs
Meetings Incentives • New York, NY, United States • via GrabJobs
16 hours ago
Full–time
Apply directly on GrabJobs
Job highlights
Identified by Google from the original job post
Qualifications
College degree or equivalent experience
Minimum 2-3 years of experience in the meetings industry, specifically in operations
Full understanding of pharmaceutical Congress meetings, and HCP guidelines
5 more items(s)
Benefits
Health, Dental, Vision and Life Insurance options
401K plan
Paid holidays
3 more items(s)
Responsibilities
The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program
The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals
The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stays in compliance with the corporate and/or pharmaceutical guidelines
37 more items(s)
Job description
Job Category: Event Management Services

Requisition Number: EVENT001263

Posted: September 5, 2024

Type: Full-Time

Location: Remote
Job Overview

The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stays in compliance with the corporate and/or pharmaceutical guidelines.
What you will do here:
• Project Management with consultative approach for virtual, hybrid or in-person meetings
• Client, Financial, and Vendor Management
• Onsite Services
• Manage multiple projects on tight timelines
• Event Management
• Follow all client mandated SOPs as required
• Digital producer and/or tech support for your own events
• Work with the Procurement Department to source and secure event space and guestrooms
• Understand, review and monitor contract terms, space, and guest room blocks
• Profile management in Event Software (Cvent or client Event Software) for paid conferences and related complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at all times
• Create and manage event resume, event specification sheets and client and internal timelines based on company and client SOPs
• Have a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget owner’s needs
• Understand registration and reporting expectations for event. Where applicable, collaborate with M&IW’s Attendee Registration Department on all attendee communications, event reporting and housing inquiries
• Guide internal and external teams throughout process through effective communication and organized plans
• Collaborate with M&IW’s Group Travel Department or client-specified travel management company (TMC) to offer airline booking to event attendees, if needed
• Work with M&IW’s mobile app team to create an app on a platform that meets the client’s event
• BEO review and execution
• Coordinate and schedule all required ground transportation using preferred vendors
• Creation/coordination of distribution of travel letters and departure notices
• Full understanding of client financial internal requirements and deadlines
• Budget creation/management
• Manage all event related payment requests and processing
• Full audit and reconciliation of the hotel and other vendor invoices
• Cost savings worksheet creation and management
• Reconciliation management including estimated invoice and final invoice requirements
• Onsite Services
• Be a true leader onsite-for internal team/client and attendees
• Create and manage Onsite Emergency Preparedness Plan for your event
• Life Sciences clients only
• Understand policies and issues pertaining to events with HCPs in attendance
• Knowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER)

Who you will work with:
• Reporting to the Manager or Director, Event Experience, Event Management Services
• Internal team members from multiple departments
• External clients and key stakeholders
• Vendors and supplier-partners
What we expect:

Details of these areas are shared during interviews and monthly reviews:
What you will bring:
• College degree or equivalent experience
• Minimum 2-3 years of experience in the meetings industry, specifically in operations
• Full understanding of pharmaceutical Congress meetings, and HCP guidelines
• Knowledge of virtual and hybrid event options
• Proven excellent oral and written communication skills in both internal and client-facing environments
• Demonstrated track record of successfully managing multiple projects simultaneously
• Ability to deliver creative outputs in a constricted timeline while maximizing available resources
• Experience working in a virtual office environment a plus
• Experience in life sciences event operations a plus
• Proficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and PowerPoint)
• Experience with database management programs (Cvent preferred)
What we provide:
• Health, Dental, Vision and Life Insurance options
• 401K plan
• Paid holidays
• Accrued personal time off for vacation and sick leave
• Laptop, additional monitor, and mobile phone
• Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee
Who we are:

M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.

GLOBAL HEADQUARTERS:

10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-835-3553

M&IW associates located throughout the US, UK, Latin America and Asia Pacific Regions

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