Event Manager

Job Title: Event Operations Executive

Location: Delhi, Gurgaon

Company: Brandfuelr

About Us:

Brandfuelr is a dynamic and innovative events and experiences platform dedicated to fostering a community of creators. We collaborate with top lifestyle, luxury brands, venues and creators to deliver exceptional events and unforgettable experiences. We are seeking a motivated and detail-oriented Event Operations Executive to join our team and help drive the success of our on-ground events.

Job Description:

The Event Operations Executive will be responsible for managing all aspects of on-ground event operations. This involves collaborating with venue staff to enhance the event experience, maintaining and setting high standards for food and drinks, fostering positive relationships with creators, and driving the onboarding of new creators. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a passion for event management and community engagement.

Key Responsibilities:
• Event Coordination:
• Liaise with venue ground staff to ensure all event components, such as setup, audiovisual, and logistics, are executed as planned.
• Oversee the quality and presentation of food, drinks, and other amenities to ensure a high-quality guest experience.
• Coordinate with security and other personnel to ensure smooth event flow and safety for all attendees.
• Creator Relations:
• Build and maintain strong relationships with existing creators and influencers, ensuring they are engaged and satisfied with the collaboration.
• Act as the primary point of contact for creators during events, addressing any concerns or needs promptly and effectively.
• Creator Mapping and Onboarding:
• Identify and map potential new creators who align with Brandfuelr's profile benchmarks.
• Onboard new creators into the community, ensuring they understand the brand's values and expectations.
• Event Planning and Execution:
• Assist in the planning and execution of events, including budgeting, scheduling, and logistics coordination.
• Ensure all event components are aligned with the brand’s objectives and standards.
• Event Reporting:
• Create comprehensive event reports at the conclusion of each event, including metrics on attendance, engagement, feedback, and overall success.
• Share event reports with brand partners, highlighting key outcomes and areas for improvement.
• Vendor and Partner Management:
• Manage relationships with vendors, suppliers, and partners to ensure timely delivery and setup of event elements.
• Negotiate contracts and agreements with vendors to achieve cost-effective solutions.
• Continuous Improvement:
• Collect feedback from attendees, creators, and partners to identify areas of improvement.
• Implement best practices and innovative solutions to enhance the overall event experience.
• Administrative Duties:
• Maintain accurate records of event details, communications, and financial transactions.
• Prepare and manage event budgets, ensuring expenditures are in line with approved allocations.

Qualifications:
• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• 1-4 years of experience in event operations, hospitality, or a related field.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and work under tight deadlines.
• Proficiency in Microsoft Office Suite and event management software.