Event Manager - Gallivan Center

Job highlights
Identified by Google from the original job post
Qualifications
5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales
Strong understanding of event management principles, operations logistics, and event technology
Ability to work independently and collaboratively in a dynamic environment
Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously
Exceptional interpersonal, communication, time management, and customer service skills
Highly organized, detail-oriented, and proactive in problem-solving
Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants
Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution
Proficiency in Microsoft Office Suite and Google Workspace
Benefits
Pay Rate: 40 - 50/hr
Responsibilities
Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons
Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget
Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners
Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight
Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service
Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed
Collaborate with the broader Events & Engagement Team to support additional initiatives as required
Job description
Client: CZI

Position: Event Planner

Location: Redwood City, CA

Contract Length: + months

Pay Rate: 40 - 50/hr

Key Responsibilities
• Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons.
• Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget.
• Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners.
• Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight.
• Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service.
• Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed.
• Collaborate with the broader Events & Engagement Team to support additional initiatives as required.

Qualifications & Experience
• 5+ years of experience planning and executing high-profile, multi-day, in-person events of varying scales.
• Strong understanding of event management principles, operations logistics, and event technology.
• Ability to work independently and collaboratively in a dynamic environment.
• Proven ability to prioritize, manage shifting priorities, and handle multiple time-sensitive projects simultaneously.
• Exceptional interpersonal, communication, time management, and customer service skills.
• Highly organized, detail-oriented, and proactive in problem-solving.
• Strong ability to communicate effectively with diverse stakeholders, including executives, vendors, and event participants.
• Flexibility, adaptability, and a strong sense of responsibility in managing events from concept to execution.
• Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with Airtable is a plus.
• Certified Meeting Professional (CMP) certification or similar credentials preferred.
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SALT LAKE CITY CORP


Event Manager - Gallivan Center
SALT LAKE CITY CORP • Salt Lake City, UT, United States • via Indeed
8 hours ago
$62,37+–$85,156 a year
Full–time
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Job highlights
Identified by Google from the original job post
Qualifications
Graduation from an accredited college or university with a bachelor’s degree in Marketing, Business Administration, or related field and four (4) years increasingly responsible paid work experience in event planning and production, marketing and advertising, or program and event management
Education and work experience may be substituted one for the other on year-for-year basis
Experience in developing marketing plans for new and existing programs and services
Experience with budgeting and record keeping
Advanced personal computer skills using Microsoft Office Professional Suite, Adobe desktop publishing, and Internet software in a networked computer environment
Experience and understanding of editing, design, and publication production processes
Excellent planning, organizing and product management skills
Proven ability to handle multiple tasks and meet deadlines
Outstanding verbal and written communication skills and the ability to relate well with the general public, business and government professionals, supervisors, co-workers, and subordinates
Ability to develop and monitor measurable program performance goals, statistically analyze data and report results
Ability to work non-traditional hours
Possession of a valid driver’s license or driving privilege card
This position requires moderate physical activity
Required to push, pull or lift medium weights
The person in this position needs to sit, stand, crouch and bend within an indoor office environment as well as outdoors
Occasional exposure to disagreeable elements such as workplace conditions, poor ventilation, uneven temperatures or extreme weather conditions
Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment
Benefits
E27 – $62,37+/yr
$85,156/yr
Health Insurance (+5% of premium paid by city)
Dental, Vision and Life Insurance
Paid vacation and personal leave
Six to twelve weeks of paid parental leave from day 1 of employment
Retirement contributions toward a pension plan and/or 401(k)
A robust Employee Assistance Plan (EAP)
Up to $4,000 tuition reimbursement annually
Discounted supplemental benefits like pet insurance and legal services
Full time
Responsibilities
The Event Manager plays a key role in shaping the public image of the Galivan Center by activating 3.5 acres of indoor and outdoor spaces with strategic programs and events that appeal to residents and visitors alike
The Event Manager will take the lead in planning, coordinating, and facilitating private and public events, ensuring each one is executed flawlessly
This role is perfect for someone who excels in managing logistics, fostering client and vendor relationships, and delivering outstanding customer service
The successful candidate will have the opportunity to shape the venue's reputation by offering an increasingly diverse mix of events and activities with a focus on free, family-friendly, all-ages events and activities
This position typically works Monday – Friday from 8:00 a.m. – 5:00 p.m. Given the variable nature of Gallivan Center events, this position is expected to work outside typical business hours and is encouraged to flex time as needed in order to facilitate event activities
Plans, develops, organizes, implements, supervises, and evaluates Gallivan Center events
Develops and implements effective marketing policies, procedures and planning related to Gallivan Center events
Develops and implements effective promotional plans
Assists in preparation and administration of annual budget, which encompasses purchases, revenues, donations, sponsorships, and capital improvements
Assists with evaluation and adjustment of annual budget as needed
Supervises program and event staff assisting in the planning and execution of events
Instructs and provides technical assistance to Gallivan support staff
Provides professional staff training on assignments given
Hires, disciplines, and evaluates hourly and seasonal staff on an event-by-event basis
Interacts with the City Administration and departments, businesses, convention and travel bureaus, community groups, schools, federal and state agencies, and others to promote events at the Gallivan Center
Develops objectives and implements marketing strategies for promotion of programs, daily events, and special events
Responsible for media coverage and public relations including promotions, advertising, marketing plans, and feature stories
Designs, compiles, writes, and publishes promotional literature, advertising proofs, newsletters, multi-page brochures, illustrations, and special events packets as needed
Establishes and maintains relationships with outside vendors and consultants
Assists in the development of bids, requests for proposal, and contracts
Proactively pursues new partnership opportunities for events and programming at the Gallivan Center
Leverages Gallivan Center assets to new and existing programming partners
Performs other duties as required
Exposure to stress as a result of human behavior, deadlines, physical labor, weather conditions and generating revenue to meet budget
May be required to work non-traditional hours
Must be available to work occasional evenings, weekends, and holidays
Job description
Position Title:

Event Manager - Gallivan Center

Job Description:

We are looking for an Event Manager to join our Gallivan Center team.

About the Position:

The Event Manager plays a key role in shaping the public image of the Galivan Center by activating 3.5 acres of indoor and outdoor spaces with strategic programs and events that appeal to residents and visitors alike. The Event Manager will take the lead in planning, coordinating, and facilitating private and public events, ensuring each one is executed flawlessly. This role is perfect for someone who excels in managing logistics, fostering client and vendor relationships, and delivering outstanding customer service. The successful candidate will have the opportunity to shape the venue's reputation by offering an increasingly diverse mix of events and activities with a focus on free, family-friendly, all-ages events and activities. The ideal candidate will also have a passion for creating new and exciting programming opportunities and creating innovative marketing strategies to promote all Gallivan Center Events.

About the Team:

We are a passionate group of around 10 administrative, maintenance and operations staff and 25-30 part-time staff that strive to deliver excellent customer service solutions. We ensure all who visit Gallivan Center feel safe and welcome so that they may enjoy the beauty of this urban plaza, and the many and varied offerings found here each and every day. As an event and rental venue, our year-round, diverse offerings attract nearly over 1 million visitors each year. Here, you’ll find a collaborative, inclusive, and thriving place to work.

Work Schedule:

This position typically works Monday – Friday from 8:00 a.m. – 5:00 p.m. Given the variable nature of Gallivan Center events, this position is expected to work outside typical business hours and is encouraged to flex time as needed in order to facilitate event activities.

IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

Position Salary Range:

E27 – $62,37+/yr. - $85,156/yr.

This position is eligible for full city benefits, including:
• Health Insurance (+5% of premium paid by city)
• Dental, Vision and Life Insurance
• Paid vacation and personal leave
• Six to twelve weeks of paid parental leave from day 1 of employment
• Retirement contributions toward a pension plan and/or 401(k)
• A robust Employee Assistance Plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

Learn more about our benefits here:

https://www.slc.gov/hr/benefits-and-wellness/

.

Key Responsibilities:
• Plans, develops, organizes, implements, supervises, and evaluates Gallivan Center events.
• Develops and implements effective marketing policies, procedures and planning related to Gallivan Center events. Develops and implements effective promotional plans.
• Assists in preparation and administration of annual budget, which encompasses purchases, revenues, donations, sponsorships, and capital improvements. Assists with evaluation and adjustment of annual budget as needed.
• Supervises program and event staff assisting in the planning and execution of events. Instructs and provides technical assistance to Gallivan support staff. Provides professional staff training on assignments given. Hires, disciplines, and evaluates hourly and seasonal staff on an event-by-event basis.
• Interacts with the City Administration and departments, businesses, convention and travel bureaus, community groups, schools, federal and state agencies, and others to promote events at the Gallivan Center.
• Develops objectives and implements marketing strategies for promotion of programs, daily events, and special events. Responsible for media coverage and public relations including promotions, advertising, marketing plans, and feature stories.
• Designs, compiles, writes, and publishes promotional literature, advertising proofs, newsletters, multi-page brochures, illustrations, and special events packets as needed.
• Establishes and maintains relationships with outside vendors and consultants. Assists in the development of bids, requests for proposal, and contracts.
• Proactively pursues new partnership opportunities for events and programming at the Gallivan Center. Leverages Gallivan Center assets to new and existing programming partners.
• Performs other duties as required.

Preferred Qualifications:
• Intermediate Excel proficiency: Data sorting and filtering, Pivot table creation and manipulation, and Conditional formatting.
• Experience with marketing and advertising campaigns.
• Networking skills: connected to and/or involved with the many and varied organizations that make up the programming community.
• Public speaking and presentation skills.
• Special event management experience.
• Experience in public speaking and public relations.
• Sponsorship sales experience.

Minimum Qualifications:
• Graduation from an accredited college or university with a bachelor’s degree in Marketing, Business Administration, or related field and four (4) years increasingly responsible paid work experience in event planning and production, marketing and advertising, or program and event management. Education and work experience may be substituted one for the other on year-for-year basis.
• Experience in developing marketing plans for new and existing programs and services.
• Experience with budgeting and record keeping.
• Advanced personal computer skills using Microsoft Office Professional Suite, Adobe desktop publishing, and Internet software in a networked computer environment. Experience and understanding of editing, design, and publication production processes.
• Excellent planning, organizing and product management skills. Proven ability to handle multiple tasks and meet deadlines.
• Outstanding verbal and written communication skills and the ability to relate well with the general public, business and government professionals, supervisors, co-workers, and subordinates.
• Ability to develop and monitor measurable program performance goals, statistically analyze data and report results.
• Ability to work non-traditional hours.
• Possession of a valid driver’s license or driving privilege card.

Working Conditions:
• This position requires moderate physical activity. Required to push, pull or lift medium weights. The person in this position needs to sit, stand, crouch and bend within an indoor office environment as well as outdoors. Occasional exposure to disagreeable elements such as workplace conditions, poor ventilation, uneven temperatures or extreme weather conditions.
• Exposure to stress as a result of human behavior, deadlines, physical labor, weather conditions and generating revenue to meet budget.
• May be required to work non-traditional hours. Must be available to work occasional evenings, weekends, and holidays.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.

Position Type:

Full-time

Department:

Salt Lake City Community Reinvestment Agency

Full Time/Part Time:

Full time

Scheduled Hours:

40