Executive Administrative Assistant - VP and Associate Dean

Qualifications
High school education or equivalent
Two years of administrative support experience of increasing variety and/or complexity
Benefits
At least 4 days per week onsite - some remote work opportunity may be available
Responsibilities
We are seeking an Administrative Assistant to support both the Vice President (VP) for Clinician Compensation and Associate Dean (AD), Clinical Departments, School of Medicine
This role will perform administrative responsibilities of a complex and confidential nature in support of both leadership positions
Apply knowledge and skills to resolve complex and routine administrative problems in support of the VP and AD
Provide and coordinate scheduling support for VP and AD, which can include large number of attendees
Perform receptionist duties for offices of VP and AD
Interpret institutional policies and procedures, making decisions on specific issues and issuing instructions in support of the VP and AD
Independently generate reports and presentation as requested by VP and AD
Attend meetings and assist in recording minutes and disseminating as indicated
Responsible for ordering office supplies and tracking related expenses of office
Coordination of departmental personnel activities including, but not limited to, travel itineraries, parking passes, and related reimbursements
Perform other related duties as assigned by supervisors
Manage office logistics including packages, supply inventory, meeting spaces, in-person assessments and oversight, as well as ensure timely ordering within budget constraints
Documentation management for the compensation office
Job description
Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.

Learn more about us: https://dhip.dukehealth.org/about-us

JOB LOCATION

Duke South Clinics - 40 Duke Medicine Circle
• At least 4 days per week onsite - some remote work opportunity may be available.

JOB SUMMARY

We are seeking an Administrative Assistant to support both the Vice President (VP) for Clinician Compensation and Associate Dean (AD), Clinical Departments, School of Medicine. This position will also have other administrative duties for DHIP and the compensation office. This position is within our Duke South Clinics located in Durham, NC. This role will perform administrative responsibilities of a complex and confidential nature in support of both leadership positions.

JOB DUTIES AND RESPONSIBILITIES
• Apply knowledge and skills to resolve complex and routine administrative problems in support of the VP and AD
• Provide and coordinate scheduling support for VP and AD, which can include large number of attendees
• Perform receptionist duties for offices of VP and AD
• Interpret institutional policies and procedures, making decisions on specific issues and issuing instructions in support of the VP and AD
• Independently generate reports and presentation as requested by VP and AD
• Attend meetings and assist in recording minutes and disseminating as indicated
• Responsible for ordering office supplies and tracking related expenses of office
• Coordination of departmental personnel activities including, but not limited to, travel itineraries, parking passes, and related reimbursements
• Perform other related duties as assigned by supervisors.
• Manage office logistics including packages, supply inventory, meeting spaces, in-person assessments and oversight, as well as ensure timely ordering within budget constraints.
• Documentation management for the compensation office.

JOB ELIGIBILITY REQUIREMENTS
• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.

Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, ****** orientation, or veteran status.

We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.

This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.