Executive Assistant

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history. We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities. That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration. Clients rely on us for our responsive, commercial approach. Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx

Our Projects Infrastructure and Construction Team
The Projects Infrastructure and Construction practice group is part of the Infrastructure Construction and Property Line of Business. Our construction team provides end-to-end legal support on infrastructure projects – from project structuring and advice on procurement options, financing, tender strategy, contract documentation, and negotiation, through to contract administration, maintenance issues, and dispute resolution. We have assisted governments, consortia, financiers and subcontractors across the full spectrum of project delivery. Our construction and infrastructure team has built a market-leading reputation as key advisers on domestic and international major projects and transactions across a wide range of industry sectors.

Your role

An exciting opportunity exists for a Legal Executive Assistant to join our Melbourne, Projects, Infrastructure and Construction team. This is a permanent full-time position. This role is providing high quality administrative support to enable this busy team to deliver market leading legal and consulting services.

As a key addition to this team, some of your responsibilities will include:
Proactive diary and email management
Document production and amendments
Liaising with clients and stakeholders to foster relationships, and maintaining client databases and key contact information
Monthly client billing and client/matter reporting
Assist with general financial hygiene including timesheet entries/modification, debt collections, voucher requests, client monies, client reporting
Arrange general and trust account receipting and disbursing of funds
File management, including matter opening and closing & electronic and physical filing
Travel arrangements and meeting coordination
Reconciling corporate expenses
Other general administrative tasks and ad hoc duties as required