Executive Assistant

About the job

Are you a highly organised and proactive Executive Assistant with experience supporting leaders across various functions? The Executive Assistant (FTC) will have exceptional administrative skills, experience in event management, and the ability to handle conflicting priorities and tasks efficiently. You will coordinate key events such as Sales Conferences, Year Opener and other organisational events such as major Trade Shows.

At Opella, the Consumer Healthcare business unit of Sanofi, it is the purest and third-largest player globally in the Over-The-Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market.

We have an unshakable belief in the power of self-care and the role it can play in creating a healthier society and a healthier planet.

That’s why we want to make self-care as simple as it should be by being consumer-led always, with science at our core.

Through our unique and balanced portfolio of more than 100 loved brands, including 15 global and local high-growth challengers such as Telfast, Dulcolax and Buscopan, we deliver our mission: helping more than half a billion consumers worldwide take their health in their hands.

This mission is brought to life by an 11,000-strong team, 13 best-in-class manufacturing sites, and 4 specialized science and innovation development centers.

We are also proud to be the first major fast-moving consumer healthcare company to achieve B Corp certification.

Join us on our mission. Health. In your hands.

Main responsibilities:

Provide comprehensive administrative support to the Commercial and Performance Analytics LT and teams

Manage calendars, schedule meetings, and coordinate travel arrangements

Prepare and edit correspondence, reports, and presentations

Handle confidential information with discretion

Plan and execute the annual sales conference, ensuring all logistics are managed effectively

Organize the year opener company conference, coordinating with other internal and external stakeholders

Manage the company's participation in major trade shows, including APP Conference, from planning stage to execution

Coordinate event logistics such as venue selection, catering, transportation, and accommodation

Develop and manage event budgets, ensuring cost-effective solutions

Assist in the preparation and tracking of project plans and timelines, and coordinate with cross-functional teams to ensure project milestones are met

Monitor project progress and provide regular updates to stakeholders

Serve as a point of contact for internal and external communications

Draft and distribute communications on behalf of the Commercial and Performance Analytics teams

Facilitate effective communication between team members and other departments

About you

Experience:

Proven background working as an Executive Assistant or similar Administrative role within a large organisation- FMCG industry experience an advantage

Experience in Event Management and Coordination

Technical & Soft Skills:

Highly organised and time management skills, proactive and self-motivated

Excellent communication, both written and verbally, to engage with senior stakeholders both internal and externally

Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Ability to work autonomously and with a team

Must have a high level of discretion and confidentiality!

Strong interpersonal skills and ability to build trusted relationships

Why choose us?

Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave for permanent employees

Endless development opportunities and career trajectory, highly supportive team environment

Join a global leading Healthcare organisation with consumer loved products and our very own home-grown Australian brands onsite!

State of the art facilities in beautiful Brisbane, Queensland

High performing and supportive team environment, where we encourage you to have work-life balance