Executive Assistant

Job Description

Agency Department of Education and Training Work unit Various

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,0+1 -$85,611 Location Darwin

Position number 1+2+6 RTF 321056 Closing 06/05/2025

Contact Nicole Wallace on 04+7 351 417 or nicole.wallace@education.nt.gov.au

About the agency https://education.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=321056

Information for applicants

Applications must be limited to a one-page summary sheet and detailed resume. The NTPS values diversity and aims for a

workforce that represents the community. The NTPS encourages people from all diversity groups to apply for vacancies

and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for

the recruitment process or job, please discuss this with the contact officer. For more information about applying for this

position and the merit process, go to the OCPE website.

Aboriginal and Torres Strait Islander applicants will be granted priority consideration for this vacancy. For more information

on Special Measures, go to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative

coordination and Ministerial Liaison support.

Context Statement

All divisions within the department are responsible for providing support, strategic and operational advice to assist the

organisation to improve its performance and deliver quality education and training services across the Northern Territory.

Key duties and responsibilities

1. Provide comprehensive administrative support which may include:

managing email inboxes, diaries, meetings and travel arrangements
monitoring all communication channels in and out of the Executive’s office, including: telephone and email enquiries,
screening calls and delivering messages in a timely manner

maintaining appropriate administrative systems, registers, processes, databases and record management
ensure high quality products and the management of effective and efficient workflows within the unit
managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions

supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff

within the agency, the Minister’s office, external stakeholders and the general public.

Selection criteria

Essential

1. Proven successful experience in providing administrative support; with a high attention to detail, sound judgement, the

ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.

2. Prior experience operating in a fast-paced environment with strong organisational and time management skills.

Demonstrated ability to prioritise tasks, work independently with minimal supervision and work under pressure.

3. High level of motivation and ability to monitor and meet changing priorities and deadlines.

4. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain

quickly.

5. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate

professionally and effectively at all levels and with people from diverse backgrounds.

Further Information

When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their

work experience and capabilities to this role. The NTPS Capability and Leadership (CLF) framework applies to all NTPS

employees. CLF 4 applies to this vacancy. The CLF is available here.

The successful applicant is required to hold a valid working with children clearance and a current driver’s license.