Executive Assistant

You’ll partner with Kim, Chris and Gamu to keep everything on track—from coordinating multi‑site meetings to driving between clinics for on‑the‑ground support. This role demands exceptional planning skills, clear communication and the flexibility to travel across Melbourne’s north‑east corridor.

Key Responsibilities

Diary & Logistics Management

Maintain complex calendars for executives
Organise site visits and travel between clinics (vehicle provided or mileage reimbursement)
Cross‑Site Coordination

Liaise with clinic managers to schedule audits, training sessions and project roll‑outs
Track progress on operational initiatives and flag any delays
Communication & Documentation

Draft and proofread reports, meeting briefs, emails and presentations
Prepare minutes and action‑item follow‑ups for state‑wide meetings
Event & Project Support

Coordinate state‑level workshops, town halls and training events
Assist with roll‑out of new technology
Administrative & Ad‑hoc Tasks

Manage filing systems (digital & paper) and update standard operating procedures
Pull data for budget reviews, vendor quotes or strategic analyses
Personal Assistance

Coordinate personal appointments and family calendars for executives (e.g. medical, household)
Book travel and accommodation for personal or family trips
Handle household‑related tasks such as arranging repairs, paying bills or ordering gifts
Assist with personal event planning (e.g. birthdays, anniversaries, team celebrations)
Qualifications & Experience

2 years’ experience supporting senior executives or an operations team
Proven ability to manage competing priorities with impeccable attention to detail
Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication
Demonstrated discretion handling confidential information
Skills & Attributes

Highly organised, resourceful and solution‑focused
A great communicator - keeping Kim, Chris and Gamu updated.
Calm under pressure with a “get it done” mindset
Strong interpersonal skills and professional presence
Full Australian driver’s licence and comfortable driving between multiple sites
Additional Requirements

Flexibility for occasional early starts or after‑hours events
Own reliable vehicle preferred (mileage reimbursed)
Comfortable working in a dynamic, fast‑paced healthcare environment
What We Offer

Competitive salary with flexible salary‑packaging options
Collaborative culture with ongoing professional development
Opportunity to play a key role in state‑wide clinic growth and innovation
To Apply:
Send your resume and a brief cover letter outlining your experience to kim@thelocaldoctor.com.au by Friday, + May 2025!

Job Types: Part-time, Casual

Pay: From $34.00 per hour

Schedule:

8 hour shift
Work Authorisation:

Australia (Required)
Work Location: In person