Executive Assistant

Full job description
The Opportunity:
We are seeking a dynamic, warm, and highly organised Executive Assistant to support the Executive Director NDIS & Community and Executive Director Family & Community Services.. In this role, you'll be the cornerstone of our leadership team's operations, providing seamless administrative support while fostering a positive and welcoming environment. Your approachable manner and exceptional communication skills will ensure a smooth flow of information and a collaborative atmosphere. You will also have a keen eye for detail, ensuring every task is handled with precision and efficiency. If you thrive in a fast-paced environment and are passionate about supporting top executives with a personal touch, we'd love to meet you!

This is a Permanent Full Time vacancy.

Why work for us?

Our people are the heart of what we do here at Newcastle Anglican. As a part of our team, you have access to the following great benefits:

Salary Package a range of everyday living expenses (Mortgage, Rent and Bills), up to $611/fortnight. (cap limit of $15,+00 each FBT year).
Meal entertainment/venue hire benefit, package up to a cap limit of $2,650 each FBT year.

Career and development opportunities
Up to 40% off on school enrolment fees at any of our Newcastle Anglican schools
Flexible working options
14 weeks paid parental leave or 3 weeks paid partner leave.
Give back to the community and the people we support.
Access to Fitness Passport (over 800+gyms)
Free access to our corporate Employee Assistance Program

What are we looking for?

Act as the first point of contact for the Executive Director including managing enquiries and responding on their behalf when required.
Facilitate meetings and correspondence for the Executive Director and their team including coordinating responses and following up outstanding matters.
Research, analyse, collate, and provide information to the Executive Director and their team to support informed decision making and planning.
Proactively schedule, organise, prioritise, and attend meetings as required to provide support.
Form and maintain a collaborative and cohesive relationship with the Executive Assistant to the Bishops to enable open communication and information sharing between the Bishop’s office and the Executive Leadership Team.
Manage, prepare, and review communications ensuring timely delivery and accuracy to support the requirements of the Executive Director including board reports, agendas, minutes and email communications.
Manage confidential matters maintaining discretion at all times.
Coordinate business-related travel and conference/seminar attendance with a focus on sourcing and organising arrangements that provide cost-effective and time efficient solutions.
Participate in professional networks and forums appropriate to the role.
Support and provide coverage where required for the Executive Assistant Team.

About you?

Certificate IV or higher in Business Administration or equivalent
Current drivers’ licence
A current Working with Children check (with clearance to work with children) or willingness to obtain
A current NDIS Check or willingness to obtain
National Police Check (Newcastle Anglican will consider the relevance of any reported outcomes)
5 years+ experience at a senior executive assistant level
Proven ability to build effective relationships with employees, volunteers and other stakeholders.
Advanced computer skills including keyboarding speed and accuracy as well as in-depth knowledge of MS Office Suite
Comprehensive knowledge of executive office administrative practices and procedures
A high level of discretion to deal with highly confidential and sensitive information.
Proven adherence to legislation, policies and procedures
Coordination and facilitation of meetings
Expert at travel/conference bookings and management of same
Strong diary management for multiple stakeholders
Experience with researching and supporting document collation.

Who we are?

Formerly known as the Anglican Diocese of Newcastle, Newcastle Anglican is a faith-based organisation serving the people of the Hunter and the Central Coast.

We offer a leading Christian presence to our community through our parishes, four schools, Anglican Care and Samaritans.

Our vision is for people to flourish because of what we do, inspired by the way of Jesus.

We provide a culturally safe environment for Aboriginal and Torres Strait Islander peoples and welcome all applications.

For more information visit www.newcastleanglican.org.au or for enquiries and a copy of the Position Description email the talent team at careers@newcastleanglican.org.au

You must have the right to live and work in Australia.