Executive Assistant

Full job description
"Nā tō rourou, nā taku rourou ka ora ai te iwi" - "With your food basket and my food basket, the people will thrive."

Work with a welcoming, innovative, and collaborative team
Competitive salary and great staff benefits, including study options
Full-time permanent position based on AUT's City Campus
Now celebrating 25 years as a university, AUT is New Zealand's newest university, and our only university of technology. We are a university of opportunity, with equity and excellence central to our purpose and actions. We offer a stimulating teaching and research environment with strong connections to industry and community.

AUT's largest school, the School of Engineering, Computer and Mathematical Sciences (ECMS), is a diverse and dynamic school within the Faculty of Design and Creative Technologies. We have five academic departments: Mechanical Engineering, Electrical & Electronic Engineering, Computer & Information Systems, Data Science & AI, and Mathematical Sciences. The ECMS whānau includes over 130 permanent staff in academic, technical, and professional roles.

Te Whiwhinga mahi | The opportunity

We are looking for an experienced, motivated, and dynamic Executive Assistant to provide support to the Office of the Head of School. You will be working closely with the Head of School to keep things humming day to day and to help drive the school's strategic direction.

This is a pivotal role requiring professionalism and maturity, as well as the ability to build and maintain relationships across all levels of an organisation. You will also need to be flexible, adaptable, and comfortable juggling competing priorities.

With a broad and varied workload, no two days are the same in this role. You will be an integral part of the school's Executive Leadership team, coordinating people, actions, and ideas. The role includes liaising with the faculty office, other central university services, industry, and external stakeholders, as well as some project and event work, and the usual calendar and email management responsibilities.

He kōrero mōu | About you

Our ideal candidate will have:

A minimum of 5 years' experience as an Executive Assistant at a senior management level
Experience providing secretarial support for committees
Previous experience in project management or coordination
An exceptional ability to communicate at all levels
A proactive, self-directed, and independent work style
Strong computer literacy with interest in utilising genAI and other tech tools
You may have worked in similar industries and have knowledge or interest in STEM fields aligned with our school's programmes and research. Experience working in a tertiary education environment would certainly be advantageous, but is not essential.

Ngā āhuatanga kei a mātou | What we offer

For the right person, this role offers an opportunity to join our diverse and vibrant team at an exciting time of progress, evolution, and growth. This role is interesting, challenging, and comes with a competitive salary and great staff benefits, including free study, free membership to the AUT gym, and generous leave allowances.

Me pēhea te tuku tono | How to apply

If this sounds like you, we'd love to hear from you. Please submit your cover letter and CV with your application by clicking the "APPLY" button.

Ngā Utu | Salary: $73,000 - $100,000 per annum (dependent on experience and qualifications)

Tohutoro Mahi | Job Reference: +260+

Te rā aukati | Closing Date: 14th July 2025, at 11:55 pm.

Full-time denotes 37.5 hours per week