Executive Assistant

About Athena Education: Athena is India’s largest institution in the premium undergraduate study abroad space. Founded + years ago by two Princeton graduates, Poshak Agrawal and Rahul Subramaniam, Athena is headquartered in Gurgaon, with offices in Mumbai and Bangalore, and caters to students from over 15 countries.

Athena’s vision is to help students become the best version of themselves. Athena’s transformative, holistic life coaching program embraces both depth and breadth sciences, and the humanities. Athena encourages students to deepen their theoretical knowledge and apply it to address practical issues confronting society, both locally and globally.

Through our flagship program, our students have gotten into various , universities including Harvard University, Princeton University, Yale University, Stanford University, University of Cambridge, MIT, Brown, Cornell University, University of Pennsylvania, University of Chicago, among others.

Learn more about Athena:

https://www.athenaeducation.co.in/article.aspx

Key skills:
• Fluency in spoken English
• Efficient data entry, analytical skills and fast typing speed
• Excellent communication and presentation skills
• Strong writing skills
• Compose emails and other correspondence that are clean and devoid of typos
• Stellar organizational skills
• Fluency in Microsoft Office (Word, Excel, PPT)
• Attention to detail
• Ability to coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Strong project management and problem-solving skills with impeccable multi-tasking abilities

Education and Experience:
• Ideally the candidate must have a Bachelor's degree from a reputable institute.
• Overall experience of 3-4 years. Candidates with lesser but relevant experience will be considered.
• Experience in executive office management is required.
• General management experience preferred.
• Stability in past jobs will be an added advantage.

Key Responsibilities:
• Maintaining appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Managing personal tasks of the Co-founder/Managing Director including appointments, bookings etc.
• Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
• Prepare executive responses to routine memos, letters, or correspondence.
• Answering and directing calls to appropriate executives and parties, taking messages.
• Welcoming guests and customers by greeting them, in person or on the telephone; answering or directing inquiries for calls, national and international.
• Preparing reports, collecting and analyzing information; preparing presentations.
• Build learning about Athena and present the organisation to visitors and other stakeholders as needed.
• Preparing checks for signatures and review; coordinating finances, assisting with budget preparation.
• Ensuring operation of office equipment, ordering maintenance when necessary. Troubleshooting malfunction of office equipment.
• Maintaining inventory and office supplies. Anticipating office needs; evaluating new office products; place and often expediting orders when necessary.
• Contributing to team effort by accomplishing related results as needed.
• High level of discretion.
• Overseeing administrative policies within the organization and within the office; recommending changes as appropriate.
• Any other tasks as may be communicated from time to time

Why should you be interested?

Impact
• Working with Athena will provide you with an opportunity to bring about a positive impact in the lives of the best students in the country - the future pioneers of the world.
• Opportunity to mentor budding writers

Team and Culture
• We are a young and daring collection of adventurers dedicated to excellence and growth. We are always efficient and occasionally funny.
• The candidate will get a chance to work in a multicultural environment with ex-pats from different corners of the globe.

Professional Advancement
• We give every opportunity to our team members to grow holistically: grow in their field of interest, and become leaders at early stages of their career.We also offer the opportunity to collaborate across our group organizations - Hora.ai (Tech) and Sitare Foundation (education non-profit)- and learn from like-minded, passionate people who have all come together to create an impact.

Location & Work Environment

The Vatika Triangle; Gurgaon, India
• We have built a creative space in a top corporate building in Gurgaon.
• The office is on M.G. Road, a 2-minute walk from the M.G. Road Metro Station.

Our team comprises creative and diverse people, all goal-oriented, proactive, and looking to transform students’ lives. We love to work hard, play hard! Our work environment encourages you to be an independent thinker, an intellectually curious team member, and be an objectivedecision maker. To top it all, we love to share food!