Executive Assistant

Summary of the Role:
As an executive assistant to HR Director and the HR Function in India and GCC Leader, incumbent will provide
executive level administrative support for all day-to-day matters. Responsible for Program Management / MIS /
Engagement events, alignments for global and local projects to be executed in India.
Responsibilities / Accountabilities:
Manage administrative activities for GCC leader and Director HR:
 Ensure that guidance and appropriate support is given to HR’s office in terms of Travel related
Arrangements and hosting Official Delegates/Partner Meeting with HR Director / GCC leader
 Scheduling of meetings – Leadership team meeting, employee communication meetings, business
reviews, anchoring events etc
 Manage or guide the reception duties or travel related duties through the team.

Program Management/ MIS / Governance Support – Anchor the processes for GCC Leader and HR
Directors Office
 Directly communicate to all stakeholders who are accountable for projects/other strategic initiatives driven
by the HR Directors office.
 Manage Governance and ensure stakeholders/team leads are held accountable for timely submissions.
 Managing all relevant HR Documentation signatures for IMEA
Develop and maintain top level review mechanisms and ensure that periodic reviews and proceeds from
the reviews are followed up.
 Ensure that analytics required by the HR Director directly are prepared by the responsible team members/
stakeholders and kept ready for critical meetings and decisions.
 Prepare Presentations, Townhall Presentations, Communication meetings etc that are required from the
MDs office with appropriate inputs from the required stakeholders
 Maintaining MIS as per the guidelines of HR Director
 Ensure that all costs pertaining the HR Directors cost center are raised and managed and kept track of.
 Collaborate with business teams like product/sales/marketing and work with them and the HR Directors
office to
 remove hindrances or bottlenecks that impacts the outcome.

Events for the GCC Leader and HR Directors Office and Employees Pan India
 To manage end to end aspect for business in terms of events, seminars, conferences, etc. with support
from Business.
 Support the business team to drive large scale employee engagement activities.

Requirements (education, experience, competencies and specific job requirements):
 Post graduation or MBA in Business Analytics & Administration
 7-8 years as Senior Executive Assistant. Exposure in Administration in an MNC will be an added
advantage.
 Proficiency in operating Advanced MS Office 2 Process and system oriented
 Excellent Verbal and Written communication skills
 Problem solving ability
 Good at co-ordination

experience

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