Executive Assistant - APS 4

ATO People, SES Services
Canberra
Ongoing/non-ongoing, full-time/part-time, $81,265 - $88,200 + 15.4% super
Applications for Executive Assistants in Canberra are now open and will close 11:00pm AEST 28 April 2025.

We are seeking enthusiastic and proactive individuals to provide executive and administrative support to our senior leaders. If you enjoy working in a fast-paced environment, are a great problem solver and have experience in administration customer service and building relationships, an Executive Assistant role could be for you.

Information Sessions
Information sessions will be held to give you an opportunity to hear all the great things about working as an Executive Assistant in the ATO and ask any questions you may have about the role or recruitment process. The information sessions will be held online, please register for the dates below:

Executive Assistant Information Session on Thursday 10 April, 12:30 pm, AEST
Executive Assistant Information Session on Tuesday 15 April, 1:30 pm, AEST
Executive Assistant Information Session on Wednesday 23 April, 1:30 pm, AEST

About the role
As an Executive Assistant you are the first point of contact in your senior executive’s office and your ability to quickly build rapport and deliver a great client experience is highly valued.

You will be co-located with your senior executive and undertake a variety of tasks which will include:

diary management:
– providing daily guidance on priority meetings, emails and actions
– escalating urgent matters for attention and response
– tracking follow-up on action items to ensure deadlines are met
– scheduling of meetings and forward planning (including management of conflicts)
co-ordinating meetings and events (on site or virtual) including preparation of electronic and hard copy papers
co-ordinating travel arrangements and itineraries, assisting with budget management, credit card acquittals and less complex procurement and financial management tasks
communicating with business partners and clients
supporting teams across the business line/branch with administrative requirements e.g. ordering stationery, printing, and escorting visitors.

These roles may be offered on an ongoing or non-ongoing basis in Canberra. A merit pool may be formed and used to fill future similar vacancies.

We embrace the strength of diversity – through our people and the experiences they bring with them. We provide reasonable adjustments to support candidates with disability to participate in our recruitment processes and encourage people with disability and Aboriginal and Torres Strait Islander peoples to apply.
Candidate information kit (PDF, 300KB) Opens in new window

Candidate information kit (docx, 226+KB) Opens in new window