Executive Assistant | Executive Secretary

Position Executive Assistant to Technical Director - HO (Chembur, Mumbai)

EXPERIENCE: Minimum 5 years plus of experience in Industrial Products

The ideal candidate will possess a strong understanding of technical concepts and be able to effectively communicate with engineers and other technical personnel. A preferrable Female candidate with a Science Background will be the supportive force to the Technical Director who will help organize, prioritize, and manage the Communication team's administrative support in a well-organized and timely manner.

RESPONSIBILITIES

Data Management: Update and maintain databases, ensuring accuracy and completeness of technical information.

Coordination: Schedule and coordinate technical meetings and consultations, internal & external meetings along with Travel management

Documentation: Assist the Technical Director in preparing technical documents, presentations, and reports.

Provide high-level administrative support and assistance to the Director.

Schedule and coordinate technical meetings and consultations, maintain records of technical projects and initiatives, Assist with the preparation of technical proposals and bids

Performs administrative tasks including drafting letters, reports, and other documents required and maintaining records.

Point of contact for all communications, Prepare and handle correspondence, reports, and documents for the Technical Director.

Handle confidential information with discretion, confidentiality, and professionalism.

Extensive knowledge of office administration, and recordkeeping systems.

Screen and direct emails, calls and distribute correspondence

Discretion and confidentiality are essential, Ability to work independently with minimal supervision

REQUIREMENTS

Proven work experience in Industrial products

Diploma / Industrial / Mechanical Engineering preferred. Science Diploma / Graduates with proven track records.

A basic understanding of technical concepts and terminology is desirable.

Candidate must be proficient with Microsoft Office & G-suite (Excel, Word, PPT)

Outstanding organizational and time management skills

Up-to-date with the latest office gadgets and applications

Ability to multitask and prioritize daily workload

Excellent verbal and written communication skills

Candidates who have worked with the manufacturing Industry would be preferred.