Executive Assistant | Finance

Job highlights
Identified by Google from the original job post
Qualifications
5+ years of administrative experience, including at least 2 years supporting executives
Experience in event and meeting planning
Expertise in calendar management and domestic/international travel arrangements
Ability to manage multiple tasks simultaneously with strong prioritization and time management skills
Written and verbal communication skills, with the ability to interact in an international environment
Capable of maintaining confidentiality and building strong internal relationships
Responsibilities
Enjoy the potential to go hybrid and contribute to projects that support the smooth operations of the department
This is an exciting opportunity to grow your career while supporting top executives and playing a key role in daily business activities
Primary Services is excited to announce the role of Executive Assistant - Finance for our client, a leading energy company
As a Senior Administrative Assistant, you will support the Vice President (VP) of the Tax department and collaborate closely with other Executive Assistants to ensure seamless coordination at the executive level
This role offers a blend of high-level administrative duties, calendar management, and event coordination, making it ideal for experienced professionals looking to contribute to a large-scale organization
Manage VP's communications, correspondence, and calendar, ensuring smooth coordination of meetings and events
Coordinate travel arrangements, prepare expense reports, and ensure timely submission for the VP and department leaders
Organize departmental meetings and events, both on-site and off-site, in collaboration with the management team
Act as the office manager, overseeing office supplies, mail distribution, and facility maintenance
Facilitate onboarding and offboarding processes for department employees
Create and manage IT and maintenance requests, following up on progress to completion
Liaise with external departments and companies to ensure efficient departmental operations
Assist with budget planning, special projects, and departmental initiatives
Maintain confidentiality and adhere to all safety policies and site regulations
Job description
Join a Global 500 energy company and be part of a dynamic Tax Department that values teamwork and efficiency. Enjoy the potential to go hybrid and contribute to projects that support the smooth operations of the department. This is an exciting opportunity to grow your career while supporting top executives and playing a key role in daily business activities.

Primary Services is excited to announce the role of Executive Assistant - Finance for our client, a leading energy company. As a Senior Administrative Assistant, you will support the Vice President (VP) of the Tax department and collaborate closely with other Executive Assistants to ensure seamless coordination at the executive level. This role offers a blend of high-level administrative duties, calendar management, and event coordination, making it ideal for experienced professionals looking to contribute to a large-scale organization.

Responsibilities
• Manage VP's communications, correspondence, and calendar, ensuring smooth coordination of meetings and events.
• Coordinate travel arrangements, prepare expense reports, and ensure timely submission for the VP and department leaders.
• Organize departmental meetings and events, both on-site and off-site, in collaboration with the management team.
• Act as the office manager, overseeing office supplies, mail distribution, and facility maintenance.
• Facilitate onboarding and offboarding processes for department employees.
• Create and manage IT and maintenance requests, following up on progress to completion.
• Liaise with external departments and companies to ensure efficient departmental operations.
• Assist with budget planning, special projects, and departmental initiatives.
• Maintain confidentiality and adhere to all safety policies and site regulations.

Qualifications
• Bachelor’s degree preferred.
• 5+ years of administrative experience, including at least 2 years supporting executives.
• Proficiency in Microsoft Word, Excel, and PowerPoint; SAP experience preferred.
• Experience in event and meeting planning.
• Expertise in calendar management and domestic/international travel arrangements.
• Ability to manage multiple tasks simultaneously with strong prioritization and time management skills.
• Written and verbal communication skills, with the ability to interact in an international environment.
• Capable of maintaining confidentiality and building strong internal relationships.

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