Executive Assistant to CEO (Tech Startup)

Profile insights
Here’s how the job qualifications align with your profile.
Skills

Time management

Management

Kubernetes

GitHub

Do you have experience in Time management?
Languages

English
 
Job details
Here’s how the job details align with your profile.
Pay

$80,000 - $120,000 a year
Job type

Full-time
 
Benefits
Pulled from the full job description
Dental insurance
Flexible schedule
Health insurance
Life insurance
Vision insurance
 
Full job description
About LoftLabs
We are a venture-backed tech startup striving to be the leading force in enabling platform engineers. We raised +$30M from top tier VCs such as Khosla Ventures (first investor in OpenAI, GitLab, Stripe, Doordash) and are in a hyper-growth phase looking for motivated people to complement our team. Our headquarters are in San Francisco (Salesforce Tower) but our team is distributed around the globe and we have a remote-first work culture.

We're the company behind vCluster, an open-source technology for virtualizing Kubernetes (+10k GitHub stars). Open source is part of our DNA.

The adoption of our commercial product based on vCluster has grown extremely fast (multi-million dollar revenue) and our customer base includes some of the biggest companies in the world, including 6 Global Fortune 500 companies as well as some of the fastest-growing tech unicorns.

Requirements
High-Performer: You’re not looking for a +–5. You want to operate at the top of your game and support someone who does the same.

Excellent Communicator: Flawless written and verbal English. You can write a polished investor update or a Slack message to the team with equal confidence. You take pride in writing and communicating faster and more effectively than most.

Detail-Obsessed: Nothing slips through the cracks on your watch and you hold others to the same standard when they collaborate with you - providing constructive feedback on their deliverables in a decisive and actionable but always friendly manner.

Thinking ahead: You enjoy thinking one step ahead for the people you work with, solving needs before they even arise in their minds.

Process-Oriented: You thrive on structure. You see chaos and bring order—with elegance and efficiency.

Tech-Savvy: For you, technology unleashes efficiency. Given access to a software, you aim to understand it at a pro-level and get the most out of the tool. Ideally, you already have extensive experience with tools like Notion, Slack, or Linear.

Bias for Action: You move fast, make decisions, and know when done is better than perfect.

Startup Fluent: You understand the rhythm and grit of startup life, and you’re energized by it—not drained.

Confidentiality & Discretion: You handle sensitive information with the utmost care and discretion.

U.S. Based: You live in the U.S. and can occasionally travel domestically and to Europe (3–5x/year).

Responsibilities
Task and Time Management

Record and manage your own and Executive's tasks in Notion

Prioritize different types of tasks and meet deadlines

Consistently stay up to date on task management and communicate effectively regarding what is most important

Track time spent on tasks to drive future optimizations

Receive and process Executive's dictations and transform them into action items, reminders, CRM updates, follow-up emails, etc.

Calendar Management

Manage Executive’s time based closely on their priorities

Have confidence and sound judgement in pushing back on the Executive when they get distracted from their top priorities

Expertly maintain and update calendar based on Executive’s preferences in a fast-paced environment

Ensure all meetings are set up for success - including having accurate locations, contact details, links, etc.

Confirm appointments and alert Executive of any conflicts or updates

Handle complex travel logistics (flights, accommodations, itineraries) for the CEO’s trips to customer meetings and conferences in the U.S. and abroad (30+ flights per year)

Meeting Management

Track action items committed to in meetings

Plan for future interactions that Executive may want to deliver to their network

Create follow-up emails based on information provided by the meeting owner

Record information collected from the meeting owner in a contact database

Email Management

Process emails for Executive and indicate priority of emails in their inbox

Draft email responses when possible that Executive can edit and send

Scan and extract valuable information communicated via email

Alert Executive of any urgent emails that need to be seen or acted on

Clean unnecessary noise in the inbox that Executive doesn’t want to see

Identify opportunities to produce new interactions based on context gathered via email review

Identify patterns to then build and continuously optimize filters and other automations to streamline your own workflows rather than manually reviewing and processing each email

Management of Contact Database

Enter new contact information into CRM

Update existing contact information

Manage LinkedIn connections, when appropriate

Maintain contact database organization