Executive Assistant to Chief Executive Officer

Job highlights
Identified by Google from the original job post
Qualifications
This position offers a unique opportunity to work closely with a visionary leader and requires someone who can anticipate needs, manage a complex schedule, and ensure flawless execution of daily responsibilities
Remain flexible and adaptable to the evolving needs of the CEO and the businesses
5+ years of Executive Assistant wizardry (or equivalent experience)
Exceptional written and verbal communication skills, using intentionality in thought and expression
Someone who notices the smallest details and stays five steps ahead
Someone local to St. Louis with reliable transportation (errands are part of the gig)
Ability to maintain absolute confidentiality and exercise sound judgment
Understands proximity to the CEO is a professional relationship, not a personal one
Proactive—you’ve got contingency plans for every scenario
Hustler mentality—no task too big, no task too small
Benefits
Tech-savvy—you can make Zoom and Microsoft Office work for you
Directorie provides the following benefit options to qualifying employees:
Hybrid working environment, equipment supplied
401k availability with employer matching
Paid employee medical, vision, and dental insurance
Paid Time Off (company holidays and vacation)
Unlimited personal sick leave
Paid family and pet bereavement
Paid maternity/parental leave
Short term/long term disability insurance
Life insurance
Wellness, cellular, and professional development/continuing education stipend
Starting base salary range: $70,000-$80,000 based on experience and qualifications plus performance-based bonuses
Responsibilities
The role requires someone local for regular in-person errands and tasks at the CEO’s home, as well as availability for frequent local and national out-of-town travel
The ideal candidate will be fiercely proactive, with unparalleled professionalism and thrive in a fast-paced environment
Serve as the primary point of contact for the CEO, managing all communications with confidentiality and tact
Oversee and manage the CEO’s complex calendar, including meetings, events, travel itineraries, and personal appointments
Anticipate and handle all the things: status reports, emails, logistics, preferences, updates, and changes, ensuring all materials and resources are consistently available ahead of meetings
Travel with the CEO, often on short notice, to ensure seamless execution of logistics, events, and meetings (upwards of 40% of your time)
Handle personal errands and related tasks in the St. Louis area, including shopping, gift wrapping, and holiday preparations (e.g., wrapping Christmas presents)
Act as a liaison between the CEO and internal/external stakeholders, ensuring timely follow-ups and prioritization of tasks
Provide general administrative support, including expense reporting, note taking and document organization
Manage the CEO’s book-related activities – oh yes, she is also the author of “Pets Are Family” – including contacting bookstores to stock the book
Support the creation and scheduling of social media content related to the book
Coordinate book publicity efforts and manage related administrative tasks
Provide ad hoc support for the CEO’s other venture, TinySuperheroes®, which may include working events, community support, and administrative tasks
Manage and support calls and communications between the CEO and Jett Productions – a partner company
Debrief with the lead person at Jett Productions and ensure all follow-ups are completed
Engage with clients on behalf of the CEO and serve as a safety net to ensure all tasks are complete
Respond to additional requests or projects as they arise, including other members of the Executive Leadership Team, such as organizing group travel, accommodations, and other organizational tasks
Job description
Title: Executive Assistant to the CEO (AKA Right-Hand Wizard)

Location: St. Louis, MO (Local presence required, but pack your bags—there’s travel involved)

Employment Type: Full-Time

Company Introduction:

Directorie stands at the forefront of transforming healthcare marketing, providing Director-level strategic insights and execution for pharmaceutical, biotech and medical device brands. As a virtual powerhouse, we blend agility with expertise, supporting a wide range of healthcare clients with tailored marketing solutions. Our commitment is to propel commercial success, navigating the complex healthcare landscape with innovative, effective strategies that deliver real results.

The Job:

We are seeking an exceptional Executive Assistant to support a dynamic, high-profile CEO based in St. Louis, MO. The role requires someone local for regular in-person errands and tasks at the CEO’s home, as well as availability for frequent local and national out-of-town travel. The ideal candidate will be fiercely proactive, with unparalleled professionalism and thrive in a fast-paced environment. This position offers a unique opportunity to work closely with a visionary leader and requires someone who can anticipate needs, manage a complex schedule, and ensure flawless execution of daily responsibilities.

What You Do:
• Serve as the primary point of contact for the CEO, managing all communications with confidentiality and tact.
• Oversee and manage the CEO’s complex calendar, including meetings, events, travel itineraries, and personal appointments.
• Anticipate and handle all the things: status reports, emails, logistics, preferences, updates, and changes, ensuring all materials and resources are consistently available ahead of meetings.
• Travel with the CEO, often on short notice, to ensure seamless execution of logistics, events, and meetings (upwards of 40% of your time).
• Handle personal errands and related tasks in the St. Louis area, including shopping, gift wrapping, and holiday preparations (e.g., wrapping Christmas presents).
• Act as a liaison between the CEO and internal/external stakeholders, ensuring timely follow-ups and prioritization of tasks.
• Provide general administrative support, including expense reporting, note taking and document organization.
• Manage the CEO’s book-related activities – oh yes, she is also the author of “Pets Are Family” – including contacting bookstores to stock the book.
• Support the creation and scheduling of social media content related to the book.
• Coordinate book publicity efforts and manage related administrative tasks.
• Provide ad hoc support for the CEO’s other venture, TinySuperheroes®, which may include working events, community support, and administrative tasks.

Partnership Integration Support:
• Manage and support calls and communications between the CEO and Jett Productions – a partner company.
• Debrief with the lead person at Jett Productions and ensure all follow-ups are completed.
• Engage with clients on behalf of the CEO and serve as a safety net to ensure all tasks are complete.
• Respond to additional requests or projects as they arise, including other members of the Executive Leadership Team, such as organizing group travel, accommodations, and other organizational tasks.
• Remain flexible and adaptable to the evolving needs of the CEO and the businesses.

Qualifications:
• 5+ years of Executive Assistant wizardry (or equivalent experience).
• Exceptional written and verbal communication skills, using intentionality in thought and expression.
• Someone who notices the smallest details and stays five steps ahead.
• Someone local to St. Louis with reliable transportation (errands are part of the gig).
• Ability to maintain absolute confidentiality and exercise sound judgment.
• Understands proximity to the CEO is a professional relationship, not a personal one.

What We Expect of You:
• Proactive—you’ve got contingency plans for every scenario.
• Hustler mentality—no task too big, no task too small.
• No panic, no fuss—just solutions. If you can laugh about it later, all the better.
• Tech-savvy—you can make Zoom and Microsoft Office work for you.

Why This Role Is Different:

You’ll be working for a CEO with a huge vision—and you’ll be an integral part of the journey. From St. Louis errands to television interviews in NYC, this is a fast-paced, high-stakes role with a global impact for someone that is ready to step up.

Benefits & Perks:

Directorie provides the following benefit options to qualifying employees:
• Hybrid working environment, equipment supplied
• 401k availability with employer matching
• Paid employee medical, vision, and dental insurance
• Paid Time Off (company holidays and vacation)
• Unlimited personal sick leave
• Paid family and pet bereavement
• Paid maternity/parental leave
• Short term/long term disability insurance
• Life insurance
• Wellness, cellular, and professional development/continuing education stipend

Starting base salary range: $70,000-$80,000 based on experience and qualifications plus performance-based bonuses.