Executive Assistant To Managing Trustee

Location
Ambawadi, Ahmedabad, Gujarat
 
Full job description
Job Description: Personal Assistant to Campus Director (Education Industry)

Position Summary:

The Personal Assistant (PA) to the Campus Director plays a vital role in providing high-level administrative and operational support, ensuring the smooth functioning of the director’s office. This role requires excellent organisational skills, discretion, and the ability to handle multiple tasks in a fast-paced educational environment.

Key Responsibilities:

1. Administrative Support

Manage the Campus Director’s calendar, appointments, and meetings.
Prepare correspondence, reports, presentations, and meeting minutes.
Handle confidential documents and maintain filing systems.
Screen calls, emails, and inquiries, responding on behalf of the director when necessary.
2. Coordination & Communication

Act as the primary point of contact between the director and internal/external stakeholders.
Liaise with faculty, staff, students, and external partners on behalf of the director.
Organise and coordinate campus events, meetings, and conferences.
3. Operational Support

Assist in project management and ensure deadlines are met.
Support budget tracking, expense reporting, and procurement processes.
Coordinate travel arrangements, itineraries, and accommodations for the director.
4. Student & Staff Engagement

Handle inquiries from students, parents, and staff, directing them appropriately.
Support HR-related tasks, including scheduling interviews and on boarding new hires.
5. Miscellaneous Tasks

Assist in policy documentation and implementation of administrative procedures.
Manage special projects as assigned by the Campus Director.
Perform other duties as required to support the efficient operation of the director’s office.
Qualifications & Skills:

Bachelor’s degree in Business Administration, Education, or a related field (preferred).
Prior experience as a Personal Assistant, Executive Assistant, or similar role of Education Industry.
Strong organisational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and administrative software.
Ability to handle sensitive information with confidentiality.
Problem-solving skills and the ability to work under pressure.
Must be Prefer to Relevant Experience in Education Industry.

Job Type: Full-time

Pay: Up to ₹35,000.00 per month

Schedule:

Morning shift
Expected Start Date: 24/06/2025