Executive Assistant to the Director

Pulled from the full job description
 
Full job description
We are seeking a proactive and highly organized Executive Assistants to support our Directors. This role is pivotal in ensuring the efficient operation of the Director's office by managing schedules, coordinating meetings, handling communications, and liaising with various departments and external stakeholders. The ideal candidate will possess exceptional communication skills, discretion, and the ability to manage multiple tasks seamlessly.

Key Responsibilities

Calendar and Schedule Management: Plan, organize, and maintain the Director's schedule, including appointments, meetings, and travel arrangements.
Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
Meeting Coordination: Prepare meeting agendas, arrange venues, coordinate with attendees, and document meeting minutes.
Administrative Support: Provide general administrative assistance, including filing, data entry, and managing expense reports.
Confidentiality and Discretion: Manage sensitive and confidential information with the utmost professionalism.
Travel Arrangements: Coordinate comprehensive travel logistics, including booking flights, accommodations, and transportation.
Reporting: Prepare and manage reports for the Director, ensuring accuracy and compliance.
Research and Data Analysis: Gather and analyze information to support the Director's decision-making processes.
Liaison and Communication: Act as a liaison between the Director and internal departments, stakeholders, and clients to facilitate effective communication.
Team Supervision: Manage and supervise Process Controllers, ensuring alignment with organizational goals.
Qualifications

Education: Bachelor’s degree in any discipline.
Experience: Proven experience as an Executive Assistant or in a similar role, preferably supporting senior management.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace (Docs, Sheets, Gmail, Calendar). Familiarity with social media platforms like Instagram and Facebook is a plus.
Communication Skills: Excellent verbal and written communication skills, with the ability to draft professional correspondence.
Organizational Skills: Strong organizational and time-management abilities, adept at managing calendars, scheduling meetings, and handling correspondence effectively.
Professionalism: High level of professionalism, discretion, and confidentiality.
Problem-Solving: Demonstrated ability to identify and resolve issues efficiently.
Reporting Skills: Experience in preparing concise and accurate reports, with strong data analysis and interpretation skills.
Adaptability: Ability to adjust to changing priorities and situations.
Interpersonal Skills: Proven ability to build rapport and work effectively with diverse individuals.
Project Management: Experience in assisting with project planning, scheduling, and execution.
Attention to Detail: Exceptional accuracy in all aspects of work, from data entry to report preparation.
Preferred Attributes

Candidates residing near the workplace are preferred to ensure punctuality and availability.
A stable personal background, including being well-settled, is considered advantageous.
Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

Health insurance
Leave encashment
Provident Fund
Schedule:

Day shift