Executive Assistant to the Executive Office

Job highlights
Identified by Google from the original job post
Qualifications
We are looking for someone who can and wants to excel in the role of an Executive Assistant
Important attributes for the ideal candidate include the ability to ensure effective and efficient time management skills; scheduling; expense management, the ability to exercise strong judgment while balancing multiple priorities; the ability to effectively communicate; the ability to thrive in a fast-paced environment with a busy schedule; and the ability to learn and work as a team player
Someone who has strong mastery at the art of scheduling and interested in engaging in this core component of the job
Someone who is detail-oriented, organized, and loves working through their to-do lists, including timely filing of expenses
Strong communication skills in meetings, e-mails, and other written forms
Confidence to manage tasks on their own and willingness to seek clarification when needed
An ability to adapt to changing priorities and deadlines
Proficiency in the Google Suite and Zoom
Demonstrated creativity and initiative
Discretion and discernment with sensitive information
Strong time management and prioritization skills
A team player who brings an optimistic and positive attitude who treats everyone with respect
Ability and willingness to travel occasionally (3-8) times per year
Dedicated to our mission of advancing criminal justice and immigration reforms
Benefits
What we offer: A competitive and robust compensation and benefits package
Specifically, we provide our employees with a selection of company paid health, dental, and vision insurance benefits and 401k matching
In addition to paid federal holidays, we have generous leave policies (PTO. sick leave, volunteer leave) and more
We offer a stipend for staff to personalize their space, provide professional development funds/opportunities and create opportunities for all staff to feel connected to our mission
The salary range for this role is $75,000-$110,000 annually, commensurate with relevant experience
Responsibilities
A significant part of this job will be managing calendars and expenses
The Executive Office is often called into rapid response moments; this person needs to make sure that whatever gets dropped still moves forward, and whatever needed solving gets to the finish line
Scheduling internal and external meetings both for daily and long term calendar management and coordinating with other schedulers
At times this role will need to support early morning, evening meetings and weekend meetings for members of the Executive Office
Meeting preparation and technical support
Agenda tracking and note taking
Document tracking
Travel and logistics support
Expenses, reimbursements, contract preparation and budget approval project management
Administrative support: coordination for technical needs, shared administrative responsibilities for organization-wide needs
Document Tracking, Correspondence and writing support
Event support
Other projects as assigned
Job description
The mission of FWD.us is to help transform America's immigration and criminal justice systems to bring us all closer to the promise of what our country can be. We are a bipartisan political organization that believes America's families, communities, and economy thrive when everyone has the opportunity to achieve their full potential. For too long, our broken immigration and criminal justice systems have locked too many people from the American dream. Founded by leaders in the technology and business communities, we seek to grow and galvanize political support to break through partisan gridlock and achieve meaningful reforms. Together, we can move America forward.

This is an administrative role supporting the Executive Office. We are looking for someone who can and wants to excel in the role of an Executive Assistant. Important attributes for the ideal candidate include the ability to ensure effective and efficient time management skills; scheduling; expense management, the ability to exercise strong judgment while balancing multiple priorities; the ability to effectively communicate; the ability to thrive in a fast-paced environment with a busy schedule; and the ability to learn and work as a team player. A significant part of this job will be managing calendars and expenses. The Executive Office is often called into rapid response moments; this person needs to make sure that whatever gets dropped still moves forward, and whatever needed solving gets to the finish line.

What We're Looking For:
• Someone who has strong mastery at the art of scheduling and interested in engaging in this core component of the job.
• Someone who is detail-oriented, organized, and loves working through their to-do lists, including timely filing of expenses.
• Strong communication skills in meetings, e-mails, and other written forms.
• Confidence to manage tasks on their own and willingness to seek clarification when needed.
• An ability to adapt to changing priorities and deadlines.
• Proficiency in the Google Suite and Zoom.
• Demonstrated creativity and initiative.
• Discretion and discernment with sensitive information.
• Strong time management and prioritization skills.
• A team player who brings an optimistic and positive attitude who treats everyone with respect.
• Ability and willingness to travel occasionally (3-8) times per year.
• Dedicated to our mission of advancing criminal justice and immigration reforms.

Key Duties and Responsibilities:
• Scheduling internal and external meetings both for daily and long term calendar management and coordinating with other schedulers
• At times this role will need to support early morning, evening meetings and weekend meetings for members of the Executive Office
• Meeting preparation and technical support
• Agenda tracking and note taking
• Document tracking
• Travel and logistics support
• Expenses, reimbursements, contract preparation and budget approval project management
• Administrative support: coordination for technical needs, shared administrative responsibilities for organization-wide needs
• Document Tracking, Correspondence and writing support
• Event support
• Other projects as assigned

What we offer: A competitive and robust compensation and benefits package.

Specifically, we provide our employees with a selection of company paid health, dental, and vision insurance benefits and 401k matching. We work hard and we are diligent about encouraging our employees to take time for themselves. In addition to paid federal holidays, we have generous leave policies (PTO. sick leave, volunteer leave) and more. We offer a hybrid work environment and actively optimize our in-office time together. We offer a stipend for staff to personalize their space, provide professional development funds/opportunities and create opportunities for all staff to feel connected to our mission.

The salary range for this role is $75,000-$110,000 annually, commensurate with relevant experience.

COVID-1+ CONSIDERATIONS

FWD values the health and safety of our staff, their families, and our community. In support of these values, all FWD staff are required to be fully vaccinated and boosted. If selected for this job, incoming hires are required to be fully vaccinated and boosted against COVID-1+. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-1+ vaccine status in their application.

EQUAL OPPORTUNITY EMPLOYMENT/DIVERSITY

We are an organization committed to making the world a better place for all people. Diversity is a source of our strength, and allows us to make better decisions, be more impactful, and excel at our jobs day to day. We see our internal commitment to diversity as reflective of how we view the world and the changes we want to see become reality.

This company is an equal opportunity employer and does not unlawfully discriminate against employees or applications for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

The organization understands that too often what are viewed as the traditional credentials are subjective criteria that exclude historically marginalized communities and act as barriers to hiring and recruiting the best candidates.

As part of FWD's best hiring practices, we do not have educational requirements for any of our jobs. Many of our jobs do require specific interpersonal, skill-based, technical, policy or other requirements and applicants for those jobs will be evaluated based on their level of expertise, to include lived experience and work experience - which could have taken place at an educational institution or elsewhere.

FWD.us believes in fair chances and employment opportunities that benefit everyone. Ensuring that people who have had contact with the criminal justice system--including incarceration for serious offenses and substantial periods of time--have the opportunities upon their release to fully succeed and contribute to this country is central to our work and is a value to which we are absolutely committed to uphold in how we operate and who we hire. We do not conduct criminal background checks on applicants, unless required by state or federal law for specific roles.

The organization makes reasonable accommodations for qualified individuals with disabilities to allow such persons to perform the essential functions of their jobs, to the extent required by law. Employees or applicants who would like to request a reasonable accommodation should contact Management. The organization will also, where appropriate, provide reasonable accommodations for an employee's sincerely-held religious beliefs or practices.

Applicants directly impacted by the criminal justice or immigration systems are encouraged to apply.