Executive Assistant To The Head Of School Save The SEED Public C

About The SEED Network

SEED is the nation's first and only network of public, college-preparatory boarding schools providing a 24-hour, 5-day per week learning environment. In classrooms, dorm meetings, dining halls, evening study halls, and exposure opportunities, our students cultivate their strength, determination, and self-awareness. With the gift of time, we build a community of support that empowers students to own their educational journeys and succeed in college and beyond.

As the first public, college-preparatory boarding schools in the U.S., SEED’s mission and approach to education are unique. SEED schools are tuition-free and, by design, serve traditionally underserved students. Our schools and graduates are supported by The SEED Foundation. The SEED Foundation provides programmatic and operating support to SEED schools in Washington, D.C., Baltimore, Miami, and Los Angeles. The SEED Foundation’s College Transition & Success (CTS) team provides intensive, individualized support to each SEED graduate from their junior year of high school through their college graduation. The success of the SEED model has been showcased in media outlets and publications such as 60 Minutes, The New York Times, The Washington Post, and in the documentary film Waiting for “Superman”. President Obama has hailed SEED as “a true success story.” For more information, please visit www.seedfoundation.com.

Within the SEED network, at an operational level the Foundation and the SEED schools each have specific day-to-day responsibilities and areas of focus:



The SEED Foundation

· Sets strategic direction for the SEED network.

· Defines SEED’s core model.

· Designs systems and strategies.

· Dispatches experts within SEED and nationally.

· Cultivates opportunities for additional SEED schools.

· Advises scholars on their journey to earning a college degree.

· Supports fidelity and accountability to the SEED model.



The SEED Schools

· Partner with local families and communities. Provide 5-day/week, 24-hour college preparatory education to students.

· Cultivate enriching learning opportunities for scholars nationally and internationally.

· Prepare students academically and socially/ emotionally for success in college and beyond. Develop people.

· Maintain compliance and accountability by adhering to performance management framework of local authorizers and the SEED Foundation.

Requirements


Position Overview

Reporting directly to the Head of School (HOS), the Executive Assistant (EA) to the Head of School serves to enable the HOS to be effective, efficient, highly informed, and able to maintain a visionary and strategic leadership of the school. The EA works closely with the HOS in a variety of responsibilities and manages all daily operations and special projects within the Head of School’s Office.



Essential Duties & Responsibilities:

Consult- provide modeled teaching and direct instruction for teachers and students where needed and/or requested.
Schedules and arranges all appointments with students, parents, alumni, SEED Faculty, Board of Trustees, SEED Foundation CEO, and external partners for the HOS.
Coordinates with the SEED DC Senior Leadership Team to plan, publicize, and orchestrate school wide events.
Works with Human Resources and staffing agencies to schedule interviews and coordinate logistics, tracking employee vacation, leave, and sick days; updates staff contact information.
Records minutes/notes during meetings as necessary.
Attends meetings as the HOS's proxy.
Calendar management for the HOS to optimize time and ensure strategic organization of meetings, calls, events and presentations.
Screens all calls/reviews messages, and greets visitors for the HOS.
Maintains and manages all files for the HOS.
Monitors and oversees the department budget, including reconciling expenses for the HOS.
Makes school related travel arrangements for the HOS and staff of the executive suite.
Retrieves daily mail and assists in response/organization of email traffic on behalf of the HOS.
Organizes and coordinates materials for various meetings and events (e.g., student files, agendas, etc.).
Coordinates, organizes and executes project management functions for the office of the HOS.
Monitors and maintains the use of the 4th floor conference rooms.
Manages credit card purchases and reconciliation for the HOS and SEED community.
Assists and coordinates compliance related reports/documents for external entities such as OSSE and DC PCSB (e.g., Epicenter and Regulatory Reporting) and SEED network related initiatives.
Strictly adheres to all designated deadlines related to the HOS office policy, protocol, and external regulations (e.g., compliance reporting, dismissal appeals, etc.)
Coordinates with various school departments to update the SEED DC’s Annual Report for the DCPCSB on an annual basis.
Coordinates the logistics for all Board of Trustee committee meetings and Foundation related meetings.
Drafts and disseminates all communications for the Board of Trustee, SEED Foundation, and other stakeholders.
Produces professionally organized and accurate documents and presentations for the HOS.
Assists the HOS with various duties and responsibilities as designated/needed to manage workload, projects, and shifting priorities throughout the year.
Communicates and represents the SEED Network Core Values: Respect, Responsibility, Integrity, Growth, Gratitude, Compassion, and Perseverance.
Coordinates school-wide communication originating from the HOS.
Coordinates and maintains the SEED DC school’s master calendar.
Assists with updating of critical documents such as the SEED Schoo