Executive Officer

The Opportunity

Are you a highly organised and proactive professional with a passion for providing first-class administrative and executive support? Do you want to be part of a team whose research has impact and makes a difference? The Monash University Accident Research Centre (MUARC), Victoria’s peak safety science and injury prevention research agency, is seeking an exceptional Executive Officer to join our Centre Support team.

Why MUARC?

Collaborative Environment: Work closely with the MUARC Director, Operations Manager, and academics.
Diverse Responsibilities: From executive support to research project assistance, front-office duties, and more.
Autonomous Role: Exercise independence and judgment in a role that values accuracy and timely delivery.
Key Responsibilities:

Executive Support: Facilitate communication, manage calendars and travel, coordinate meetings, and produce high-quality documents.
Research Administration: Support research projects, process expenses, coordinate contract legal review and signing, project milestone monitoring and invoicing, prepare agendas, and take minutes.
Office Operations: Manage supplies, organise venues, onboard staff, and ensure health and safety measures are up to date through serving as deputy safety officer.
Stakeholder Liaison: Act as a conduit between senior managers, stakeholders, colleagues, and clients.
Office Culture and Experience: Be the friendly and professional first point of contact for staff, students, and stakeholders, contributing to a welcoming environment and supporting an inclusive and collaborative workplace culture.
What We’re Looking For:

Education and Experience: A degree in a relevant field or equivalent experience.
Administrative Excellence: Strong skills in taking minutes, managing confidential information, maintaining records and end-to-end research administration.
Organisational Skills: Ability to prioritise tasks, meet deadlines, and anticipate future requirements.
Communication Skills: Excellent written and verbal communication, with a welcoming presence for staff, students and visitors to the Centre.
Tech Savvy: Proficiency in Microsoft Office and preferably familiarity with University platforms like LawVu, Pure, Coupa, and Concur.
An Enthusiastic Learner: An eagerness to learn new systems, improve processes and proactively engage with new ideas.
Join Us and Make an Impact!

If you’re ready to contribute to a leading research centre and thrive in a supportive, collaborative environment, we want to hear from you. Apply now to become a vital part of MUARC’s mission to create a world free from preventable injuries

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Learn more about Monash.

Be part of our story. Work with us to #ChangeIt.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Jess Fimmel, Operations Manager, MUARC, +61 3 ++05 183+ or jess.fimmel@monash.edu

Position Description: Executive Officer

Applications Close: Monday 28th April 2025, 11:55pm AEST

Supporting a diverse workforce