Facilities Coordinator (CDR-CP53-001)

ABOUT BETHANY
Bethany Care Society (Bethany) is one of Western Canada’s largest not-for-profit providers of care, housing, and community services for seniors and adults with disabilities. Since 1+45, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants. We create caring communities to support Albertans to age well.
WHY BETHANY?
We offer generous vacation and leave time, competitive salaries, benefits, retirement savings programs and top-ups for maternal leaves. We are committed to employee well-being and giving back to our community. We invest in our people because they are the reason for our success.

For more information, check out this video about Working at Bethany.
SUMMARY

The Facilities Coordinator supports the efficient operation of facility management activities, ensuring a safe, functional, and well-maintained environment. This role involves coordinating maintenance tasks, liaising with vendors, maintaining records, and supporting compliance with safety and operational standards for all Bethany sites, ensuring a safe, efficient, and welcoming environment. This role supports BCS organizational goals and positive workplace culture.
ESSENTIAL DUTIES, RESPONSIBILITIES, AND PERFORMANCE MEASURES

Maintenance Coordination & Support
Perform and evaluate source solicitations including RFQ/RFP/RFI.
Perform and analyze periodic and ad hoc procurement reports from procurement system.
Perform cost structure analysis and negotiate best price with suppliers.
Drive and achieve cost saving for sourcing program and purchase opportunity.

Vendor & Contractor Management
Communicate with service providers and vendors to schedule repairs and maintenance.
Ensure contractors complete work in compliance with safety and operational requirements.

Safety & Compliance
Monitor and maintain health and safety compliance.
Support technicians in performing safety inspections and maintaining logs.
Ensure proper use of PPE and recommend replacements as needed.

Administrative & Inventory Management
Maintain records of maintenance activities, contracts, and inspections.
Track and manage inventory of supplies and equipment.
Assist with procurement and vendor negotiations.

WHAT YOU BRING
Education
Diploma or certificate in Facilities Management, Business Administration, or a related field.
Additional Experience & Skills
3+ years of experience in facilities coordination or maintenance administration.
Experience in project coordination or management.
Knowledge of building systems and maintenance practices.
Experience using CMMS/IWMS facility management software.
Background in healthcare or long-term care facility management.
Knowledge of health and safety regulations
Strong organizational and problem-solving skills.
Ability to communicate effectively with various stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Position Information:

Posting Number: 25-8+72
Position Number: CDR-CP53-001
Location: Bethany Corporate Services
Classification: Facilities Coordinator
Union: Non-Union
FTE: 1.00
Position Type: Full-Time
Shift and Hours of Work: Monday to Friday 8:00AM to 4:15PM
Shift Per Cycle: 10 shifts per 2 week cycle
Position Start Date: Pending Application
Posting End Date: Until filled
How to Apply:
Like what you see and think you have what it takes to join our team?
*INTERNAL APPLICANTS* Internal applicants must utilize their @bethanyseniors.com email address in order to be considered for the role; failure to do so may result in omission from the selection process.
Apply Online at:
http://bethanyseniors.com/careers/
by submitting your resume and cover letter.
All applicants are thanked for their interest. Only those selected to move forward will be contacted.
Bethany Care Society is an equal opportunity employer.

Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.

Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.