Faculty Administration Officer

Location: Melbourne | Western Metropolitan

Job type: Full time / From 16/0+/2024 - 04/04/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1432373

Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Faculty Admin Officer Duties:

1. Managing the Faculty resources ¿ ordering and managing stationery under supervision of the faculty coordinator.

2. Managing Faculty extras- identifying unknown absent teachers, printing necessary documents, and ensuring availability of lessons to CRTs under supervision of the Faculty coordinator.

3. Assisting the Learning Specialist Curriculum Design, Reporting and Organisational Design with auditing the curriculum documentation and follow up any missing documentation.

4. Assisting with check formatting of teaching and learning documentation such as CATs, SACs, exam revision booklets, step up booklets and printing appropriate quantities for each nano team.

5. Assist with faculty-based events as per the Long Term Planning document to support the logistical operations for SOG approved events.

6. Printing of materials required for faculty meetings, programs and events.

7. Printing samples for moderation and assisting the planning and preparation of moderation meetings and processes.

8. Printing, laminating, copying and scanning for the department under the direction of faculty leaders.

+. Assisting with report compilation and report data entry to system for teachers with illness or log term absence under the direction of the Assistant Principal of Teaching and Learning.

10. Management of professional memberships and educational opportunities for faculties staff under supervision of Coordinator and Principal class.

11. Work with the Learning Specialist Curriculum Design, Reporting and Organisational Design and Faculty Coordinators to upload and push learning tasks for reporting.

12. Other duties as directed by Principal or Principal delegate.

Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Wyndham Central College is located in a high growth corridor, approximately 20 minutes west of Melbourne and caters for students in Years 7 to 12 across the Wyndham district. Recent data sets in key areas have demonstrated significant improvement in line with the goals and targets identified in the previous Strategic Plan and reflect the dedication and commitment by the staff.

The Staff at Wyndham Central are committed to delivering a rigorous guaranteed and viable curriculum enhanced by the AVID program that aims to prepare students by developing a set of strategies to support their learning and chosen pathway. The college programs are innovative and challenging and include a 7-10 Enrichment and VHAP program, 7-10 Spanish Immersion Program (SIP), the +-10 STEM Academy and our flagship schoolwide program AVID. The college is the first school in Australia to achieve certification as an AVID school and are currently recognized as Australia¿s first secondary Site of Distinction.

To further complement the academic program all students are provided with a Careers Action Plan (CAP), and a learning plan from Year 7 that requires commitment, reflection and regular consultation between student, teacher and parents/carers. This three-way partnership is crucial to the successful progress of all of the students at Wyndham Central College and is supported by an extensive tutor advocate and pastoral support program.

Underpinning the educational improvement plan the College has modern facilities including a Trade Training Centre, a designated Year 7 Centre, Year 8 & + Centre, a Year 10 Community and a Senior Years Centre. Dedicated content learning environments for the performing and visual arts, Science and STEM and Gymnasium and sporting facilities. Complementing the whole school buildings is the extensive active/passive landscaping plan and recreational outdoor plan, a student centered study and student services building.

The Leadership Team comprises of the Principal Team- Principal and Assistant Principals with dedicated leadership portfolios, Leading Teachers - Year Level Leaders (Engagement & Wellbeing), Literacy Leader, Numeracy Leader, Pathways & Transitions Leader, AVID pedagogy and operational Leaders, Senior Years Program Manager and Campus Management Leader. The team is complemented by faculty-based Learning Specialists who are our PLC instructional leaders.