FDOT CEI Administrative Assistant

Qualifications
High school graduate or equivalent plus two (2) years of secretarial and/or clerical experience
Ability to type at a rate of 35 correct words per minute
Experienced in the use of standard word processing software
High School Diploma/GED or equivalent
2 years related administrative experience
Ability to maintain confidentiality
Planning, time management, and organizational skills
Ability to balance multiple tasks and changing priorities
Responsibilities
This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff
Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed
Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks
Should exercise independent initiative to help relieve the supervisor of clerical detail
Work under general supervision of the Senior Project Engineer and staff
Maintains calendars and schedules appointments
Coordinates and schedules meetings and prepares meeting agendas
Coordinates and arranges travel and accommodations, and prepares travel itineraries
Directs incoming calls, welcomes visitors, and answers routine questions
Sorts and distributes incoming mail and prepares outgoing mail
Compiles basic reports or presentations with information from established sources as directed
Prepares a variety of correspondence with a moderate degree of guidance
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures
May perform data input and prepare forms in support of the manager or department
Performs other duties as assigned
Job description
What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

High school graduate or equivalent plus two (2) years of secretarial and/or clerical experience. Ability to type at a rate of 35 correct words per minute. Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Work under general supervision of the Senior Project Engineer and staff.

What You’ll Do
• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

What You’ll Need
• High School Diploma/GED or equivalent
• 2 years related administrative experience

What We Prefer
• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

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Locations:

Clearwater, FL, Hudson, FL

Notice To Third-party Agencies

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Administration Group

ReqID: R-24700