Human Resources Administrative Assistant

Qualifications
Experience with employment laws and best practices
Excellent problem-solving and decision-making abilities, with strong attention to detail
Aptitude for software systems and experience learning new software systems for the purposes of data entry and reporting
Proficient in MS Office suite
Intermediate level of Excel proficiency
Must be able to work biweekly Mondays to support new hire orientation
HR Knowledge: Demonstrates a basic understanding of HR principles, policies, procedures, and best practices
HR Systems: Proficient in using HRIS systems and other HR-related software applications
Strong attention to detail and accuracy in manual data entry
Communication: Strong verbal and written communication skills
Problem Solving: Strong analytical and problem-solving abilities
Adheres to ethical standards and ensures compliance with privacy regulations
Adaptability and Flexibility: Able to work in a fast-paced and ever-changing environment
Adapts quickly to new situations, priorities, and demands
Organizational Skills: Strong organizational and time management skills
Can prioritize tasks effectively, meet deadlines, and manage multiple projects simultaneously
Proactive and adaptable, with a continuous improvement mindset
Strong interpersonal skills with the ability to build relationships and communicate effectively at all levels of the organization
Must have the ability to work in a team-oriented environment and with clients
Must be able to handle the standard/moderate noise of the manufacturing facility
Seating is mixed and includes open space seating, cubicle, and office space
The physical demands described here represent those that must be met by an employee to perform the essential functions of the job successfully
An individual may occasionally exert up to 50 pounds of force or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects
Sedentary entails sitting most of the time but may involve walking or standing for brief periods
Must be capable of moving, sitting, stretching, stooping, reaching with hands and arms, and have vision sufficient to read materials
Must be capable of using hands and fingers to operate a computer and other office productivity machinery such as copy machine, printer, and calculator
Must have the ability to communicate information and ideas so others will understand
Must be able to exchange accurate information in person, and on the telephone
Benefits
40 hours per week
Responsibilities
Reporting directly to the Director of Organizational Communications and Development, operating in a matrixed environment, with responsibility to the business, multiple functions, internal customers, and vendors, the HR Administrative Assistant is the primary person who handles administrative support, documenting employee status changes, maintenance of the human resources information system (HRIS), data integrity and basic reporting from HR systems including HRIS, BSwift and other software platforms
Administrative Support: Provide administrative support to the HR department, including managing calendars, scheduling appointments, such as with job candidates, and organizing meetings
Oversee Records management (both physical and electronic) for employees by recording the hiring, transfer, termination, change in job classifications, changes in shift schedule and reporting relationships, and other personnel changes in HRIS
Coordinate new hire orientation and temporary worker onboarding and orientation
Serve as a reliable source of information for employees, promptly answering questions or referring the employee to the correct HR team member
HR Audit/ Legal Compliance: Provide support to HR team by conducting audits of employee data during key HR activities such as annual benefit opening enrollment, annual performance review, annual employee survey, etc
Responsible for taking notes and summarizing key takeaways during key HR initiated meetings, training, lunch & learn, team meeting, focus group, etc., as needed
Assist with the offboarding process, such as issuing offboarding survey and other documents
Support the HR team during special projects and help out with other HR tasks when needed
Confidentiality and Ethics: Maintains the highest level of confidentiality and handles sensitive employee information with discretion
Teamwork and Collaboration: Works well as part of a team and collaborates effectively with colleagues and stakeholders across functional areas
Supervisory Responsibility
This job has no supervisory responsibilities
Build Quality into all aspects of your work by maintaining compliance to all quality requirements
Ensure compliance to all FDA and Worldwide Quality & Compliance regulations (As applicable to the job function)
Attend all required Quality & Compliance training at the specified interval
Minimum Required Training to be Completed within first +0 days of hire
Perform basic employee training
This role operates within a professional office environment of a manufacturing operations plant
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
Monday-Friday, Traditional Business Hours (+AM-5:30PM or similar)
Job description
At Minaris Regenerative Medicine, our Mission is to provide our clients with high quality, scalable, innovative, reliable, and cost-efficient manufacturing platforms and services to advance commercialization of cellular therapies. We are in the business of developing innovative service products for cell therapy manufacture; selling these to senior leaders in charge of development programs in collaboration with their subject matter experts; and delivering these service products for the development and execution of cell-based therapy manufacturing directly to clinical and commercial development teams around the world.

Reporting directly to the Director of Organizational Communications and Development, operating in a matrixed environment, with responsibility to the business, multiple functions, internal customers, and vendors, the HR Administrative Assistant is the primary person who handles administrative support, documenting employee status changes, maintenance of the human resources information system (HRIS), data integrity and basic reporting from HR systems including HRIS, BSwift and other software platforms.

Essential Functions And Responsibilities
• Administrative Support: Provide administrative support to the HR department, including managing calendars, scheduling appointments, such as with job candidates, and organizing meetings.
• Oversee Records management (both physical and electronic) for employees by recording the hiring, transfer, termination, change in job classifications, changes in shift schedule and reporting relationships, and other personnel changes in HRIS
• Coordinate new hire orientation and temporary worker onboarding and orientation
• Serve as a reliable source of information for employees, promptly answering questions or referring the employee to the correct HR team member
• HR Audit/ Legal Compliance: Provide support to HR team by conducting audits of employee data during key HR activities such as annual benefit opening enrollment, annual performance review, annual employee survey, etc.
• Responsible for taking notes and summarizing key takeaways during key HR initiated meetings, training, lunch & learn, team meeting, focus group, etc., as needed.
• Assist with the offboarding process, such as issuing offboarding survey and other documents.
• Support the HR team during special projects and help out with other HR tasks when needed.

Qualifications
• Associate or bachelor's degree in human resources or a related field preferred
• Administrative support experience preferred.
• Experience with employment laws and best practices
• Excellent problem-solving and decision-making abilities, with strong attention to detail.
• Aptitude for software systems and experience learning new software systems for the purposes of data entry and reporting. Proficient in MS Office suite.
• Intermediate level of Excel proficiency.
• Must be able to work biweekly Mondays to support new hire orientation

Competencies/Candidate Profile
• HR Knowledge: Demonstrates a basic understanding of HR principles, policies, procedures, and best practices.
• HR Systems: Proficient in using HRIS systems and other HR-related software applications.
• Strong attention to detail and accuracy in manual data entry.
• Communication: Strong verbal and written communication skills.
• Problem Solving: Strong analytical and problem-solving abilities.
• Confidentiality and Ethics: Maintains the highest level of confidentiality and handles sensitive employee information with discretion. Adheres to ethical standards and ensures compliance with privacy regulations.
• Adaptability and Flexibility: Able to work in a fast-paced and ever-changing environment. Adapts quickly to new situations, priorities, and demands.
• Organizational Skills: Strong organizational and time management skills. Can prioritize tasks effectively, meet deadlines, and manage multiple projects simultaneously.
• Teamwork and Collaboration: Works well as part of a team and collaborates effectively with colleagues and stakeholders across functional areas.
• Proactive and adaptable, with a continuous improvement mindset.
• Strong interpersonal skills with the ability to build relationships and communicate effectively at all levels of the organization.

Supervisory Responsibility

This job has no supervisory responsibilities.

Quality Requirements
• Build Quality into all aspects of your work by maintaining compliance to all quality requirements.
• Ensure compliance to all FDA and Worldwide Quality & Compliance regulations (As applicable to the job function).
• Attend all required Quality & Compliance training at the specified interval.

Minimum Required Training to be Completed within first +0 days of hire

Perform basic employee training.

Working Environment
• Must have the ability to work in a team-oriented environment and with clients
• Must be able to handle the standard/moderate noise of the manufacturing facility
• This role operates within a professional office environment of a manufacturing operations plant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Seating is mixed and includes open space seating, cubicle, and office space.

Physical Requirements
• The physical demands described here represent those that must be met by an employee to perform the essential functions of the job successfully.
• This role is sedentary. An individual may occasionally exert up to 50 pounds of force or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary entails sitting most of the time but may involve walking or standing for brief periods.
• Must be capable of moving, sitting, stretching, stooping, reaching with hands and arms, and have vision sufficient to read materials.
• Must be capable of using hands and fingers to operate a computer and other office productivity machinery such as copy machine, printer, and calculator.
• Must have the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in person, and on the telephone.

Disclaimer

The above information in this description is intended to describe the general nature and level of work performed. It does not contain nor is it intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Duties, responsibilities, and activities may change at any time with or without notice.

Monday-Friday, Traditional Business Hours (+AM-5:30PM or similar)

40 hours per week