Human Resources Assistant

The Kootenay Co-op is looking for a Human Resources Assistant to join the HR team. A perfect position for a recent graduate from a HR or Office Administration program!

SKILLS

Degree or diploma in Human Resources, Business Administration, or a related field preferred.
Prior experience in HR administration, office management, administration, or employee relations.
Strong organizational skills and attention to detail with the ability to manage multiple tasks and prioritize effectively.
Excellent communication and interpersonal skills, with a customer-centric approach to employee service.
Creative thinker with the ability to develop engaging employee programs and events.
Proficiency in HRIS (Human Resources Information Systems) and Microsoft Office Suite.
Knowledge of relevant employment laws and regulations.
Excellent customer service skills.

DUTIES AND RESPONSIBILITIES

Employee Onboarding and Offboarding:

Coordinate the onboarding process for new hires, including paperwork, orientation sessions, and introductions to company policies and culture.
Manage offboarding procedures and ensure smooth transitions for departing employees.

HR/Office Administration:

Maintain accurate employee records (paper and electronic), including personnel files, benefits information, and performance evaluations.
Assist with payroll processing, timekeeping, and other HR-related administrative duties as needed.
Stay updated on relevant employment laws and regulations to ensure compliance in all HR processes.
Serve as a point of contact for employee inquiries and concerns, providing guidance and support as needed.
Develop and implement initiatives to promote employee engagement, wellness, and professional development.
Update employee policies and procedures as required.
Provide general administrative assistance to other departments as required.

Recruitment Administration:

Assist with recruitment efforts, including posting job openings, screening resumes, and scheduling interviews.
Coordinate pre-employment checks and reference checks for prospective hires.
Collaborate with hiring managers to ensure a positive candidate experience throughout the recruitment process.
Prepare offer letters and ensure letter templates are accurate and up to date.

Training and Development:

Coordinate training programs and workshops to enhance employee skills and knowledge.
Track training completion dates and expiry to ensure all required training is up to date.
Assist with maintenance and development of training programs.

Health and Safety Compliance:

Collaborate with management to ensure compliance with health and safety regulations, conducting regular inspections and addressing any issues promptly.
Provide training on safety procedures and emergency protocols to promote a safe working environment.

Event Coordination Administration:

Plan and execute company events, such as holiday parties, employee appreciation events, and milestone celebrations.
Coordinate logistics for events, including venue selection, catering, entertainment, and transportation.
Manage event budgets and expenses, ensuring cost-effective solutions while maintaining quality and professionalism.

WHY WORK AT THE COOP?
Employees of the Co-op are truly unique. Our friendly, talented staff have created a culture of inclusiveness + teamwork, along with a passion for bringing organic, sustainable food to the Nelson area. Employees receive a store discount, health + dental benefits after 6 months when working full time, RRSP contributions, and competitive wages. We value work-life balance, continuous improvement, and maintaining a friendly work environment where each staff member can get involved in making the Co-op a great place to shop & work.

Job Types: Full-time, Permanent

Pay: $1+.00-$22.50 per hour

Benefits:

Casual dress
Dental care
Disability insurance
Discounted or free food
Employee assistance program
Extended health care
Flexible schedule
Life insurance
Paid time off
Profit sharing
RRSP match
Store discount
Vision care

Schedule:

8 hour shift
Day shift
Monday to Friday

Work Location: In person