Legal Administrative Secretary

Apply By: Wednesday, April 23, 2025 11:5+ pm EDT
Legal Administrative Secretary

Job ID:
228614

Posting status:
Open

Organization:
Ministry of the Attorney General

Division:
Criminal Law Division

City:
North Bay

Position(s) language:
English

Job term:
1 Permanent, 1 Temporary (4 months with possibility of extension)

Job code:
0+OAD - Office Administration 0+

Salary:
$28.14 - $32.82 Per hour*
Indicates the salary listed as per the OPSEU Collective Agreement.
Accessibility support
A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.
About the job

You will:
Provide a full range of administrative and secretarial services
Prepare a variety of legal documents including letters, memos, reports, presentation materials and statistical reports
Maintain Ontario and Superior Court files and prepare subpoenas
Provide reception duties by answering inquiries in-person and over the telephone
Liaise with staff in other field offices regarding prosecution matters, referring victims, responding to inquiries and explaining procedures
What you bring to the team
Mandatory requirements
You can type 50 words per minute and are able to achieve 70% in a series of tests for spelling, word usage and sentence recognition
Legal Knowledge
You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs
You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions
Administrative Skills
You demonstrate secretarial and administrative experience such as updating files, arranging meetings, completing travel arrangements, ordering transcripts, purchasing goods and services, processing payments, etc
You are able to use data base applications, computer equipment and related software such as such as Microsoft Office and Windows to produce letters, memoranda, reports and legal documents
Communication and Interpersonal Skills
You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
Your interpersonal skills enable you to work effectively as a team member with minimal supervision
Analytical, Judgement and Organizational Skills
You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
You are able to prioritize your workload while meeting conflicting deadlines
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, ****** orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

Additional information:Apply by:
Wednesday, April 23, 2025 11:5+ pm EDT

Position details:
1 English Permanent, 360 Plouffe St, North Bay, North Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
1 English Temporary, duration up to 4 months, 360 Plouffe St, North Bay, North Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:
Ontario Public Service Employees Union

Work hours:
Schedule 3.7

Category:
Legal Services

Posted on:
Monday, April 7, 2025
Apply now

Apply now!