Legal and Enforcement Administrative Assistant

AY3 Administrative Secretary 3

Regular/full-time

Department of Finance

Manitoba Securities Commission, Financial Services Agency

Winnipeg MB

Advertisement Number: 438++

Salary(s): AY3 $47,150.00 - $55,264.00 per year

Closing Date: April 14, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Manitoba Securities Commission acts in the public interest to protect Manitoba investors and to facilitate the raising of capital while maintaining fairness and integrity in the securities marketplace. Similarly, its real estate industry mandate is to regulate brokers, salespeople and mortgage brokers to ensure adequate standards are maintained for the protection of the public.

To be considered for this competition you must submit an Application Screening Form and Resume. Complete the application screening form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board may only rely on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.


CLICK HERE to access the Application Screening Form.

Conditions of Employment:

Must be legally entitled to work in Canada
Must provide and maintain a satisfactory Criminal Records Check
Completion of a satisfactory credit screening and credit check
Qualifications:
Essential:

Experience performing clerical or administrative support duties within a legal environment including working with various types of legal documents, data entry, file management, and photocopying. A combination of education, training and/or experience may be considered
Experience with Microsoft Office (Word, Excel and Outlook)
Strong written communication skills with experience drafting, proofreading, editing and/or formatting legal correspondence with a high degree of accuracy and attention to detail
Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines
Ability to work with highly sensitive material in a confidential and professional manner
Strong verbal communication skills
Strong interpersonal skills with the ability to successfully liaise with various legal staff and other stakeholders
Ability to work independently and solve problems

Desired:
Experience entering data into a specialized software system/database
Formal education in a legal field
Duties:
The Administrative Assistant reports to the Legal Section of the Manitoba Securities Commission, the incumbent provides senior secretarial and administrative services to the Legal Counsel and other professional staff as required. The position is required to ensure adequate administrative support with respect to the processing of applications made to the Commission and matters related to the prosecutions and hearings conducted by the Commission.

Apply to:
Advertisement # 438++
Talent Acquisition
Human Resource Services
600-25+ Portage Avenue
Winnipeg, MB , R3B 2A+
Phone: 204-+45-7518
Fax: 204-+45-0601
Email: govjobs@gov.mb.ca
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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