Meeting Event Planner

This is a W2 contract opportunity

Duration: 1 year (may extend)

Location: Plymouth, MN - Hybrid (remote possible)

Hours: 40/week

Travel required for events, possibly on weekends

Top 3 things the manager is looking for in a candidates experience:
• Experienced Meeting Planner
• Experience with CVENT (salesforce would be a bonus)
• Experience with Med Device – especially with Compliance, Sunshine etc.

Top 3 Tasks or Responsibilities in scope for this role:
• Planning Medical Science Physician Programs
• Compliance reporting
• Customer Engagement

Education Required: Bachelors

Years’ Experience Required: 5 years

Responsibilities may include the following and other duties may be assigned.
• In compliance with client policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
• Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.
• Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances. Selects, books and coordinates AV / Production and Auxiliary
• Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
• Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
• Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.