Office Administration

The Office Administrator is responsible for ensuring the smooth running of the office on a day-to-day basis. This role involves handling administrative tasks, managing office supplies, coordinating with different departments, and assisting in other duties to improve the efficiency and productivity of the office.

Key Responsibilities
• Administrative Support:
• Manage office supplies inventory and place orders as needed.
• Handle incoming and outgoing communications (e.g., emails, calls, mail).
• Organize and schedule appointments and meetings.
• Prepare reports, presentations, and other documents as required.
• Office Management:
• Maintain office equipment and liaise with vendors for repairs or replacements.
• Ensure the office environment is clean, organized, and conducive to work.
• Coordinate with IT support for any tech-related issues in the office.
• Human Resources Support:
• Assist in onboarding new employees, including preparing workspaces and necessary documentation.
• Maintain employee records and process time-off requests.
• Support payroll processing by providing necessary documentation and data.
• Finance & Accounting:
• Assist with basic bookkeeping tasks, including invoicing and expense tracking.
• Manage petty cash and reconcile monthly statements.
• Communication:
• Act as a liaison between different departments and ensure smooth communication.
• Coordinate office activities and events, such as team meetings and employee engagement initiatives.
• Compliance & Safety:
• Ensure that the office complies with health and safety regulations.
• Manage documentation related to office policies and procedures.

Skills
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Basic knowledge of accounting principles is an advantage.
• Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Experience

Microsoft Office: 1 year (Preferred)

total work: 1 year (Preferred)

Work Location: In person