Office Administrative Assistant

Who we are

Abilities Manitoba is a non-profit, provincial organization representing 70 organizations province wide. We aim to see the highest quality services available to adults with intellectual disabilities & accomplish this through advocating for our members, collaborating & resource sharing.

About the role

We are seeking a self-starting, independent, reliable & hard-working person to fill our administrative position. This is a permanent position, where you will be working 30-37 hours per week. With guidance from the Executive Director, this position requires the ability to establish priorities & accurately meet deadlines in a fast-paced environment. Your main responsibility will be to handle a multitude of administrative & bookkeeping activities including accounts receivable & payable, monthly report preparation & overall administrative support to the organization. Other responsibilities include but are not limited to the following:

Maintain accurate records
Process payroll bi-weekly
Prepare month end & reports on a timely basis
Update the website & resolve/direct IT issues
Manage all communications, including weekly newsletter
Oversee online meetings & trainings, tracking registrations & invoicing for events
Maintain physical & electronic filing systems
Provide support to staff & members to support overall organization goals & objectives
Assist in the development & implementation of new procedures to enhance workflow of the organization
Support members in troubleshooting online log ins, registrations & accommodations
Other office duties as assigned
Job Qualifications:

Post-secondary education in Bookkeeping and Office Administration
Minimum of 3 years’ experience in an administrative role
In-depth knowledge & proficiency with QuickBooks, Microsoft Office & Office 365
A proven track record for learning new systems & applications
Ability to maintain a high level of accuracy in preparing & entering data
Highly organized with attention to detail & excellent verbal & written English communication skills.
Self-directed with the ability to exercise sound judgement & make decisions with minimal supervision
Ability to demonstrate professionalism & handle private & confidential information
Ability to present a positive professional image & interact effectively with all stakeholders
Experience with Mailchimp & Survey Monkey is preferred
All interested candidates please submit a resume with a cover letter outlining how you meet the qualifications. We ask that you provide a list of three references (minimum two employer) including your current or most recent employer. The successful candidate will be required to submit a criminal record check with vulnerable sector and child abuse registry checks within 3 months of hire.

Benefits include flexibility within schedule, some hybrid work availability, free on-site parking, and paid time off.

Job Types: Full-time, Permanent

Pay: From $22.28 per hour

Expected hours: 32 – 37 per week

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Mileage reimbursement
On-site parking
Paid time off
Vision care
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Experience:

Administrative: 1 year (required)
Language:

English (required)
Work Location: In person

Application deadline: 2025-05-07
Expected start date: 2025-05-26