office administrative assistant

Full job description
Work Term: Permanent
Work Language: English
Hours: 40 hours per week
Education: Secondary (high) school graduation certificate
Experience: 3 years to less than 5 years
Work setting

Consulting firm
Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct and control daily operations
Evaluate daily operations
Open and distribute mail and other materials
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Organize staff consultation and grievance procedures
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Computer and technology knowledge

Microsoft Publisher
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Database software
MS Project
Social Media
Google Drive
LinkedIn
Electronic mail
Technical terminology

Legal
Business
Type of industry experience

Energy
Area of specialization

Correspondence
Reports and records
Contracts
Charts, tables, graphs and diagrams
Project management
Business process management
Security and safety

Confidential security clearance
Transportation/travel information

Own transportation
Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner
Health benefits

Dental plan
Health care plan