Office Administrator

Job Description

Are you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office in Melbourne’s Central Business District is seeking a proactive Office Administrator to join our industry-leading team.

In this role, you’ll play a pivotal role in our operations. From office administration to marketing support, you’ll collaborate closely with project managers, regional leaders, and our global support network.

What You'll Do

Handle incoming phone calls, emails, and posts.
Welcome visitors and guests with warmth.
Monitor office and equipment supplies, ensuring seamless operations.
Maintain kitchen, break-out areas, and conference rooms.
Create and maintain databases, filing systems, logs, and reports.
Support travel organization and expense management.
Assist in writing contracts, invoices, and backup documentation.
Participate in project meetings, document protocols, and track action items.
Represent the company in client interactions.
Exhibit fiscal responsibility in all tasks.
Complete assigned project work accurately and on time.
Organize office events as needed.
Handle timesheets, expense reports, and general ordering.
Process accrued hours data.

Come join our dynamic team that creates world-class designs for our clients, and propel your career to new horizons!

Salary Range: $65,000 - $75,000 per year, commensurate with experience.

Qualifications & Requirements

3+ years of general business or administrative experience, preferably in an Engineering, Architectural, or Pharmaceutical setting.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

Office administration and /or support experience.
An Associate's Degree in Business or equivalent.

About Us

IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; ****** orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

Connect With Us!

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!