Office Administrator and Bookkeeper

About the Role

We are a professional public accounting firm in Richmond Hill providing tailored accounting, tax, and advisory services to a diverse range of clients. We are seeking a reliable and organized Part-Time Office Receptionist & Bookkeeper to join our team on a part-time basis (2-3 days per week). This role is ideal for someone who enjoys a mix of office administration duties, financial tasks, and bookkeeping work in a professional office environment. The position is for two days per week with flexibility in scheduling.

Responsibilities

Reception & Administration:

Welcome clients and visitors in a professional manner
Schedule appointments and manage office calendars
Administrative support, data entry, clerical duties, filing, scanning, printing, liaison with external IT support, manage office supplies.
Answer and direct phone calls, and respond to general inquiries.
Manage incoming and outgoing mail and courier deliveries.
Maintain a tidy and organized office and reception area.
Assist with human resources tasks, including onboarding new employees and maintaining personnel files.
Support management with various administrative projects as needed
Bookkeeping & Office Accounting:

Perform bookkeeping duties for clients and the firm, including accurately recording transactions, maintaining ledgers, and reconciling bank statements.
Make bank deposits.
Process accounts payable and receivable, manage invoices;
Use accounting software (QuickBooks) to maintain accurate financial records.
Assist in preparing documentation for tax filings and year-end financial statements.
Liaise with clients regarding scheduling appointments, bookkeeping records, receipts, and inquiries.
Communicate with clients regarding missing documents and bookkeeping queries
Qualifications and requirements

Excellent verbal and written communication, interpersonal, and organizational skills.
Excellent phone etiquette.
Previous experience in a receptionist and administrative support role (7 year minimum);
Strong knowledge of bookkeeping principles and accounting software (QuickBooks experience is a requirement);
Post-Secondary education in business and accounting;
Experience in a public accounting or professional services environment is an asset.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Strong attention to detail and the ability to manage multiple tasks simultaneously.
Ability to work independently and handle confidential information with discretion.
A proactive attitude towards problem-solving and improving office processes.
What We Offer:

Competitive salary based on skills and experience.
Opportunities for professional development and learning.
Supportive, team-oriented work environment.
Regular office hours with work-life balance.
If you are passionate about providing exceptional administrative and bookkeeping support and contributing to a positive workplace environment, we encourage you to apply for this exciting opportunity!

Job Type: Part-time

Pay: From $35.00 per hour

Expected hours: No less than 15 per week

Benefits:

Dental care
Extended health care
Paid time off
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Education:

Secondary School (required)
Experience:

Office administration and bookkeeping: 7 years (required)
Language:

English (required)
English fluently (required)
Licence/Certification:

Certified Bookkeeper (required)
Work Location: In person

Expected start date: 2025-05-01