Office Administrator Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our dynamic team. The incumbent will work between two of the PPS Sites located in Brampton (L6T 2H4) and Etobicoke (M+W 1E3).

As an Office Administrator, you will play a crucial role in ensuring the smooth administrative activities of our operations and office. Additionally, this position includes a strong understanding of administrative and clerical procedures, invoicing, and elements of human resources in ensuring employe, customer, and company needs are met.

Primary Duties

Provide administrative/clerical support to the District Office Manager and Plant Managers at both the Brampton and Toronto facilities.
Organize and optimize office space to create an environment conducive to efficiency and success.
Work with, and support, the site supervisors and shipper/receiver as needed.
Sort and distribute communications (i.e., email correspondences, mail distributions, filing paperwork) in a timely manner.
Resolve office-related malfunctions and respond to management and staff requests or issues, with assistance from Human Resources as needed.
Enter customer and account data from source documents within time limits.
Compiling, verifying accuracy, and sorting information to prepare source data for computer entry.
Review data for deficiencies or errors, correcting any incompatibilities, and checking output.
Entering purchasing requisitions, sending purchase orders to vendors, and receiving orders in JDE.
Produce and send customer invoices daily, ensuring accuracy.
Verify any discrepancies and resolves any billing issues that might arise.
Provide excellent customer service to employees, customers, and plant personnel.
Support the new employee on-boarding process (i.e., collect documents from the new hire or Plant Manager and forwards to Human Resources).
Perform all other tasks as assigned.
Additional Responsibilities

Follows OSHA guidelines and PPS safety standards.
Ability to follow directions as provided by manager.
Demonstrates a considerate, friendly, and constructive attitude toward fellow employees and the customer.
Performs all other tasks as assigned.
Key Behaviours

Customer Service: Proactively developing customer relationships by making efforts to listen and understand the customer (both internal and external); anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.
Professionalism: Maintaining a high-quality professional appearance and standardizing to improve performance and reputation.
Continuous Improvement: Refining and developing new tools and processes through creativity and innovation.
Drive to Win: Passionate and candid; challenges are eagerly accepted, and motivated to grow.
Spirit of Family: Treating all people with respect by supporting and giving back to employees, customers, and local communities. Promoting opportunities within and through referrals.
Qualifications

Bachelor’s degree/diploma in business, office administration, or a related field.
3+ years of work experience in office administration or related positions.
Understanding of basic math calculations , invoicing, purchase orders.
Able to work safely and efficiently.
Organizational skills.
Detail-oriented.
Professional oral and written interpersonal communications.
Physical Requirements

Ability to lift packages (up to 10 pounds), as needed.
Ability to work in a seated position during the work shift.
Ability to maintain alertness and fitness for duty.
Ability to wear as PPE as mandated.
This is a contract position - up to 12 months in length.

If you are a motivated individual looking for a challenging yet rewarding opportunity to join a great team, please submit your resume and cover letter via indeed no later than April 20th, 2025, at 12:00pm.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: Up to $25.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Schedule:

8 hour shift
Day shift
Monday to Friday
Application question(s):

Please list your availability (dates and times) in which you would be able to participate in a Teams interview between April 14th and April 24th.
Will you be able to reliably commute to and from our two locations Etobicoke, ON M+W 1E3 and Brampton (L6T 2H4) each week?
Experience:

office administration: 2 years (preferred)
invoicing: 2 years (required)
Work Location: In person